The blog post by Jakob Schaefer overviews how one can implement membership requests into their Teams Inventory by utilizing Microsoft 365's native features. By doing this, all members of a particular 'Team' can request membership for other listed 'Teams'. The requests are then sent to the respective Team owners for approval using built-in tools for this process.
This process gives end-users a simple way to navigate and start using the system. It involves creating a Power Automate Flow that triggers the inventory and establishes an Approval Item in a separate SharePoint List. This subsequently triggers another Power Automate Flow, starting the approval process for the owners. When approved, the user requesting the membership gets added to the team.
The first step is to create a 'Approvals' list, which will incorporate all user requests. This list is identical to those of the inventory and includes GroupID, RequestingUser, Status, and Result columns. Each column holding, respectively, the group's ID, the user object, the current status of the membership request, and the outcome of said approval. Following this, a helper flow is initiated that any user can trigger using the inventory list to request access.Further details about the trigger actions and other relevant steps are available.
In addition to the helper flow, an option is integrated into the inventory that triggers the flow, and a trigger button can be added to update the tile-view formatting. With the implementation of this, the users of the Team Inventory can request membership access in a more straightforward manner.
However, the writer points out that 'Teams' should also be approved. To achieve this, the blog recommends creating another flow with the ability to edit Group Memberships. This involves more complicated steps but is necessary for the feature to be fully operational. As soon as this is completed, the Teams Inventory can be used to request 'Teams' membership, completing the procedure detailed in the blog.
In conclusion, the blog explains to readers, especially those dealing with team management, how they can improve their Teams Inventory. By implementing the membership request process into this inventory system, Teams' end-users are allowed to access other Teams with an efficient request-approval progression. The detailed description paired with the guide to creating the necessary tools and functions provides a valuable resource for maximizing team management.Read the full article Teams Inventory – Implement Membership Requests
Creating a Microsoft Teams inventory that allows users to easily request to join a team is a need you may encounter while managing Teams in an organization. This process uses Microsoft 365's native Power Automate and SharePoint features. Let's delve deeper into how you can achieve this in the simplest way possible. We'll be taking a look at the following key stages: Constructing an approval list, generating a helper flow, integrating the flow in the inventory list, and finally managing the approval request process.
Creating the Approval List
Generating the Helper Flow
Integrating the Helper Flow into the Inventory List
Setting Up Flow for Approval Process
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