Add Repeating Tables in Word with Power Automate!
Power Automate
Dec 21, 2023 5:00 AM

Add Repeating Tables in Word with Power Automate!

by HubSite 365 about Pragmatic Works

Citizen DeveloperPower AutomateLearning Selection

Streamline Word Docs with Power Automate: Dynamic Tables Made Easy!

Key insights


Learn how to insert dynamic tables, also known as 'repeating sections,' into Word documents using Power Automate with guidance from Pragmatic Works. The tutorial covers the creation of custom repeating sections and how to insert the necessary arrays into the template from Power Automate.

For this process, you must use the 'Populate a Word Template' action, which is part of the Word Online Business connector. This premium connector is essential for adding dynamic content to Word documents through Power Automate.

Here are the key steps for inserting dynamic tables into Word templates:

  • Create a Word template with the table structure you wish to repeat, utilizing the Developer tab to add plain text controls.
  • Save the template in a .docx format to ensure compatibility with Power Automate.
  • Set up a Power Automate flow and utilize the 'Populate a Word Template' action within your workflow.
  • Link to the Word Online service using the aforementioned premium connector.
  • Map your data source, which could range from SharePoint to Common Data Service (CDS), to the table within your Word template.

A comprehensive breakdown is presented, which includes creating a Word template with repeating table structures, connecting to the Word Online service through Power Automate, detailing the data source, mapping this data onto the Word template table, and testing the flow to ensure tables are correctly inserted.

The 'Populate a Word Template' action is also capable of inserting diverse content types into Word documents, such as images and charts, which expands its utility beyond just repeating tables.



Understanding Dynamic Tables in Word Templates and Power Automate

Dynamic tables in Word templates are an incredibly versatile tool for automating document creation. By integrating Power Automate with Word Online's capabilities, businesses and individuals can streamline their workflows and generate documents that include up-to-date information with minimal manual intervention. This process saves time and reduces the potential for error when populating repetitive data, making it highly valuable in scenarios like monthly reporting, invoicing, or any other document-centric operations that require frequent updates with similar data structures.

The method demonstrated is particularly useful for those who manage large amounts of data across various platforms like SharePoint or Azure, and who need to reflect this information accurately in professional documents. With the use of Power Automate's 'Populate a Word Template' action, complex document generation tasks become more manageable. The key to success with dynamic tables is a clear understanding of the template creation process and the data-mapping techniques that Power Automate supports. Improving document workflow efficiency is just one of the many advantages of leveraging Power Platform's robust automation capabilities.


Learn How to Insert Dynamic Tables into Word Documents Using Power Automate

Discover the process of inserting dynamic tables, commonly called "repeating sections," into Word templates by utilizing a tool called Power Automate. This tutorial, presented by Pragmatic Works, guides viewers through the creation of a custom Repeating Section in their Word template. Moreover, it explains how to correctly formulate an Array to pass to that section within Power Automate.

Integrating dynamic tables into Word documents with Power Automate starts with the 'Populate a Word Template' action, which needs the Word Online Business connector, classified as a premium connector. The user-friendly instructions ensure anyone can follow along.

Outlined here are steps to insert dynamic tables into Word templates using Power Automate:

  • Create a Word template: This involves designing a template with your desired table.
  • Save the template: The template needs to be saved as a .docx file.
  • Create a Power Automate flow: This is where you set up a new flow.
  • Add the 'Populate a Word Template' action: Include this action in your flow.
  • Connect to the Word Online service: Utilize the necessary premium connector.
  • Specify the Word document path: Indicate where your template is stored.
  • Specify the data source: Choose where your table data will come from.
  • Map the data to the table: Link your data to the template's table structure.
  • Set the repeating section properties: Adjust your start row and row count.
  • Save and test the flow: Ensure your dynamic tables populate correctly.

For a more thorough examination of adding dynamic tables to Word documents via Power Automate, a Word template must first be created that includes the desired repeatable table. The Developer tab in Word offers tools to prepare your template for the dynamic content. Once a template has been designed with control tags where data will be inserted, it should be saved in the .docx format.

Following the template creation, a new Power Automate flow needs to be constructed with the 'Populate a Word Template' action as a cornerstone. Furthermore, connection to Word Online through the premium connector is essential. The document path of the created Word template must be stipulated, and the source of the table data has to be defined.

Bridging the data source with the structure of the Word template is crucial, requiring the mapping of data to correspond with the format of the template. Parameters such as column headers, data types, and formatting options must be taken into account. Key settings like the initiation row and number of repetitive rows in the table also need to be predetermined.

Finalizing the setup involves saving the flow and conducting tests to affirm the dynamic tables insert as envisioned. Not limited to tables, the 'Populate a Word Template' action can also be employed to add differing content types to Word templates, including images and text boxes.


Power Automate - Add Repeating Tables in Word with Power Automate!


People also ask

How do you add a repeating section in Word?

To add a repeating section in Microsoft Word, you typically use the developer tools to enable the design mode. There, you can insert a repeating section content control from the Controls group. This can be used to repeat a section of the document multiple times with the same structured content, and is often utilized in forms or templates that require repeated data entry. You may need to first enable the Developer tab in Word's Ribbon to access these tools.

Can power automate populate a Word document?

Yes, Power Automate (formerly Microsoft Flow) can populate a Word document. Through the use of templates and the Word Online (Business) connector, Power Automate can dynamically fill in fields, create documents based on predefined templates, and perform variable data insertions. By setting up a flow that triggers upon a specific event, data can be pulled from various sources like forms or databases and inserted into the document accordingly.

How do I convert HTML to Word in power automate?

To convert HTML to a Word document in Power Automate, you would use the "Populate a Microsoft Word template" action, which allows you to use an HTML string as input for rich text content controls within the Word document. The process generally involves having an HTML text formatted in a way that's compatible with Word's rich text controls and then inputting the HTML directly into the Word template through a flow action. Additionally, third-party connectors or custom API integration may be necessary for more complex HTML conversions.

How do you automate a Word document?

To automate a Word document, you can use a few different methods, such as writing macros within Word using Visual Basic for Applications (VBA), using Power Automate, or utilizing tools within the Office 365 suite like Word Online. Among these options, Power Automate is the most versatile for connecting to various data sources and automating repetitive tasks. It can automatically generate documents, update fields based on external triggers, send dynamic content for review, and manage document distribution and approval processes.



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