SharePoint: Craft the Perfect Video Playlist for Teams
SharePoint Online
Jan 15, 2025 12:59 PM

SharePoint: Craft the Perfect Video Playlist for Teams

by HubSite 365 about SharePoint Maven Inc

I help organizations to unlock the power of SharePoint

Pro UserSharePoint OnlineLearning Selection

Create Video Playlists in SharePoint: Use libraries, folders; consult, configure, train with SharePoint Maven tools.

Key insights

  • Creating a Video Playlist in SharePoint: Use the Microsoft Stream (Classic) web part or embed video content directly into a SharePoint page to create playlists. Ensure videos are uploaded to a video library in Microsoft Stream (Classic) or a SharePoint document library.

  • Embed Option for Stream (Classic): Organize videos by adding them to a Channel in Microsoft Stream (Classic), then add the Stream web part to a SharePoint page by pasting the link and configuring display options.

  • SharePoint Document Library as Playlist Source: Upload video files to a document library, create a playlist using views, and embed it using the File Viewer or Document Library Web Part on a SharePoint page.

  • Modern Web Part for Embedded Videos: Use the Embed Web Part for external platforms like YouTube, organize videos with text web parts, and provide navigation links.

  • User Experience Enhancement: Utilize Quick Links Web Part for visually appealing links, group related videos by categories, and offer navigation options to improve user experience.

  • Video Playlists Notes: Playlists are lists of links; if users lack access rights, they won’t see certain videos. Useful for organizing content like Recorded Teams meetings, Marketing Channels, HR Onboarding, or Leadership Messages.

Introduction to Video Playlists in SharePoint

Creating video playlists in SharePoint has become a seamless process, thanks to the integration of Microsoft 365 Stream with SharePoint Online. This feature allows users to organize and present videos efficiently, catering to various needs such as training, marketing, or internal communications. The recent transition from Stream Classic to the new Stream on SharePoint has opened up numerous possibilities for video management. This article delves into the step-by-step process of creating video playlists in SharePoint, exploring different methods and their respective challenges.

Preparing Your Videos

Before diving into playlist creation, it is crucial to ensure that your videos are ready for use. Videos can be stored either in a Microsoft Stream (Classic) library or a SharePoint document library. If using Stream on SharePoint, make sure the videos are accessible to your target audience. Proper preparation of video content is essential for smooth playlist functionality.
  • Upload videos to a video library in Microsoft Stream (Classic) or a SharePoint document library.
  • Ensure videos are shared and accessible by the intended audience.

Creating Playlists Using Microsoft Stream (Classic)

One of the recommended methods for centralized video management is using Microsoft Stream (Classic). This approach involves organizing videos into channels, which act as playlists. Here’s how you can create a playlist using this method:
  • Access Microsoft Stream (Classic) via stream.microsoft.com.
  • Navigate to the desired Group or Channel and organize your videos by adding them to a Channel.
  • Open the desired SharePoint page in edit mode and add a new web part.
  • Select the Stream (Classic) web part and configure it by pasting the link to the Stream Channel containing your playlist.
  • Adjust display options and save the page.
This method is beneficial for users who prefer a centralized approach to video management. However, it requires familiarity with Microsoft Stream (Classic) and may not be ideal for those who primarily use SharePoint for video storage.

Using SharePoint Document Library as a Playlist Source

For users who store videos directly in SharePoint, the document library can serve as a playlist source. This method involves creating a view in the library to filter videos and embedding the library on a SharePoint page. Here’s how to do it:
  • Upload your video files to a SharePoint document library.
  • Create a view in the library to filter the videos you want in the playlist.
  • Add a File Viewer or Document Library Web Part to a SharePoint page and link to the document library view or specific videos.
This approach offers flexibility in organizing videos based on metadata or folders. However, it may require additional steps to set up views and ensure proper filtering.

Embedding Videos with Modern Web Parts

Another method for creating video playlists is using modern web parts for embedded videos. This involves adding embed codes for each video from external platforms like YouTube or Stream. Here’s how you can organize embedded videos:
  • Add the embed code for each video using the Embed Web Part.
  • Use a text web part or links for navigation to each embedded video.
This method is ideal for users who wish to incorporate videos from multiple platforms. However, managing embed codes for numerous videos can be time-consuming and may require technical expertise.

Enhancing User Experience

To improve the user experience, consider using the Quick Links Web Part to create visually appealing links to videos or playlists. Group related videos by categories and provide navigation options for easy access. This enhances the overall presentation and usability of the video playlists.
  • Use Quick Links Web Part for a visually appealing set of links.
  • Group related videos by categories for better organization.

Saving and Publishing Your Playlist

Once you have added the necessary web parts and organized your playlist, save and publish the SharePoint page. It is important to test the page to ensure all videos play correctly and are accessible to the intended audience. This final step ensures that your playlist is ready for use and provides a seamless viewing experience.

Conclusion: Balancing Flexibility and Ease of Use

Creating video playlists in SharePoint offers a range of options, each with its own set of advantages and challenges. Whether using Microsoft Stream (Classic), SharePoint document libraries, or modern web parts, users can tailor their approach to suit their specific needs. The key is to balance flexibility with ease of use, ensuring that the chosen method aligns with organizational goals and technical capabilities. By leveraging SharePoint’s integration with Microsoft 365 services, users can effectively manage and present video content, enhancing communication and engagement within their organizations.

SharePoint Online - SharePoint Guide: Craft the Perfect Video Playlist for Teams

Keywords

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