Excel Reports: Display Images from SharePoint/OneDrive
Excel
Apr 17, 2024 11:00 PM

Excel Reports: Display Images from SharePoint/OneDrive

by HubSite 365 about Wyn Hopkins [MVP]

Microsoft MVP | Author | Speaker | Power BI & Excel Developer & Instructor | Power Query & XLOOKUP | Purpose: Making life easier for people & improving the quality of information for decision makers

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Revolutionize Excel Reports: Embed SharePoint and OneDrive Images Directly with =IMAGE Function!

Key insights

 

  • Display images in Excel from SharePoint using the =IMAGE function for dynamic spreadsheets.
  • Access to SharePoint URL is essential: The URL must direct to an image and be set for viewing by intended Excel users.
  • Use the IMAGE Function by typing =IMAGE("image URL") in the cell where the image should appear.
  • Adjust Image Display with optional parameters to fit the image in the cell in different modes (scale, stretch/fill, or original size).
  • Refresh the Image if the SharePoint image changes but the URL remains the same to update the Excel spreadsheet.
 

Excel Reports with SharePoint Images

Using the =IMAGE function in Excel presents an innovative way to enrich reports and spreadsheets with visual content directly from SharePoint. This feature opens up a myriad of possibilities for data visualization and presentation, making Excel documents not only more informative but also visually engaging. For teams relying on SharePoint for document management, the ability to seamlessly integrate images into Excel files ensures that reports are always up to date and reflective of the latest data. Furthermore, the flexibility offered by different display modes allows users to tailor how images appear within cells, providing a customized look that fits the document's layout and design needs. However, it's crucial to remember the importance of managing permissions and ensuring image URLs are accessible to the intended audience. This ensures that everyone who needs to view the spreadsheet can see the images as intended, making the document a more effective tool for communication and analysis.

 

 

Excel reports are evolving with new, dynamic features that enhance their visual appeal. One significant improvement is the ability to display images directly from SharePoint or OneDrive using the =IMAGE function. This advancement makes spreadsheets more dynamic and visually appealing.

To incorporate images from SharePoint into your spreadsheet, begin by ensuring you have access to the image URLs. These URLs should directly point to an image stored on SharePoint, with proper permissions for viewing. Next, open the Excel file where you wish to display the image.

Within your spreadsheet, use the =IMAGE() function in the cell where the image is to be displayed. Place the direct URL to the image inside the parentheses, enclosed in quotes. You can also specify how the image fits within the cell through optional parameters, enhancing the document's aesthetics.

  • Ensure Access to SharePoint URL: Validate the image URL's accessibility and shareability within SharePoint.
  • Open Your Excel File: Access the specific spreadsheet for image insertion.
  • Use the IMAGE Function: Utilize the =IMAGE() function with the appropriate URL to display the image.

Adjusting how the image displays within the cell is possible through three modes. These modes allow the image to be scaled, stretched, or inserted at its original size, depending on the desired outcome. Additionally, if the SharePoint image changes but retains the same URL, refreshing the spreadsheet will display the new image.

By following these steps, users can significantly enhance their spreadsheets with visual elements, making data presentation more engaging and informative. This functionality opens up new possibilities for creating visually enriched Excel documents with images from SharePoint.

Enhancing Spreadsheets with Images from SharePoint

Integrating images into spreadsheets directly from SharePoint using the =IMAGE function represents a significant leap in how we use Excel. This capability not only makes our documents more visually appealing but also more informative, as images can often convey information more effectively than text or numbers alone. The process is relatively straightforward, involving ensuring access to the image's URL on SharePoint, using the =IMAGE function in Excel, and selecting the desired display mode for the image within the spreadsheet.

This new feature is particularly beneficial for reports, dashboards, and any Excel document that can be enhanced by graphical elements. By making images easy to insert and manage within spreadsheets, Excel becomes a more powerful tool for data visualization and presentation. Users need to be mindful of permissions and ensure that all intended viewers have access to the images through SharePoint, maintaining the document's functionality across different users.

In summary, the =IMAGE function in Excel opens up new avenues for data presentation and report customization. As we continue to find ways to make information more accessible and engaging, features like this highlight the ongoing evolution of Excel as a tool not just for data analysis but for effective communication as well. Whether for business reports, educational materials, or personal projects, the ability to integrate images directly from SharePoint into Excel documents is a welcome enhancement to the software's capabilities.

 

Excel - Revolutionize Excel Reports: Display Images from SharePoint/OneDrive

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Keywords

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