Where is Microsoft Forms Data Saved?
Oct 9, 2023 8:00 PM

Where is Microsoft Forms Data Saved?

by HubSite 365 about Daniel Christian [MVP]

Lead Infrastructure Engineer / Vice President | Microsoft MCT & MVP | Speaker & Blogger

Pro UserFormsLearning Selection

Discover where Microsoft Forms saves your data, the impact of GDPR, and the influence on Viva Pulse.

Uncover mysteries about data storage in Microsoft Forms is what this YouTube video by Daniel Christian [MVP] focuses on. With a critical eye on the confusion about whether data is saved in OneDrive or Exchange, the video provides thorough answers. Furthermore, it highlights any changes back in 2019, pertaining to eDiscovery.

One striking issue discussed is if Viva Pulse is influenced by these topics. The video successfully unpacks these areas in a comprehensive manner. It additionally provides an analysis of several factors such as an overview of Microsoft Forms, common misconceptions, and crucial elements like PDF to JSON transformations.



Among the features discussed is the intriguing Viva Pulse, and when and why it saves in Microsoft Forms. Take a look at the full coverage for a better insight of the topics brought to light.

Deep Dive into Microsoft Forms Data Storage

The video examines Microsoft's compliance with the General Data Protection Regulation (GDPR) ensuring customers meet the necessary benchmarks since May 25th, 2018. Microsoft Forms, part of the Office 365 Family, is a testament to this, effortlessly attune with the GDPR rules. Microsoft is bent on leading global businesses in managing compliance, reducing risk by creating user-friendly customized quizzes, surveys, and registration forms, among others.

The Forms’ content remains under the management of administrators and end users, with Microsoft processing customer information to offer requested services in line with its Online Services provisions. As a supplementary benefit, administrators can set policies to manage user account lifecycles independently.

An intriguing facet broached is where Microsoft’s Forms data is saved. It’s stored on American servers, except for European tenant data, which is preserved on servers in Europe. Administrators can tweak Microsoft Forms according to their needs, turning it on or off under User Management in the Office 365 Admin Center. These storage procedures are designed to meet GDPR requests.

In the event that a form’s original owner leaves an organization or their Microsoft Forms license is withdrawn, the data associated with their form remains intact. Regardless of user account size, the data is consistently retained. This policy guarantees that all user-related data and customer content data are only deleted 30 days following user account termination.

Despite the Content Search’s incapacity to locate data authored in Forms, users can access, export, and delete personal data by exploiting the in-product features. These data management aspects have a tailored lifecycle that complies with the GDPR data subject requests. Further information can be accessed on the GDPR and Office 365 data protection efforts on the organizational privacy site.

Learn about Where is Microsoft Forms Data Saved?


Hello everyone! This article aims to elaborate on where data in Microsoft Forms, a key tool from the Office 365 suite, is saved. We'll also shed light on some common misconceptions. Plus, we'll see if changes have been made since 2019 for eDiscovery and how Viva Pulse is impacted by it.

Firstly, it's crucial to establish Microsoft's commitment to the General Data Protection Regulation (GDPR). Since May 25, 2018, the company has diligently adhered to GDPR norms for all its online services, including Microsoft Forms. Our goal is to help businesses globally manage an otherwise complex compliance process and evade risks.

With Microsoft Forms, users can create custom quizzes, surveys, questionnaires, registration forms, and similar digital utilities conveniently. Form content and end-user information are controlled by administrators, while Microsoft processes this data to provide requested services.

Now, answering the big question – where is Microsoft Forms data stored? Well, the majority of this data is stored on United States servers, with an exception for European-based users – their data is kept on servers located within Europe.

What happens when you need to turn Microsoft Forms on or off? Well, IT Administrators can handle this from the Office 365 Admin Center’s User Management tab. They can even control product and service usage data, adhering to GDPR standards.

What if a form creator is no longer part of your organization or their access to Microsoft Forms has been revoked? Don't worry, Forms content data and account-related data will be deleted 30 days post closure of the user account.

The key question for many is, can you use in-app functionality in Microsoft Forms to find, access, export, or delete personal data? At present, content authored in Forms can't be found using Content Search. Thus, you or the data owner must use in-product features to find relevant data.

For more details on GDPR and how Office 365 ensures data protection, please refer to the comprehensive resources below:

  • Organizational Privacy Statement Now Can Be Surfaced with Microsoft Forms
  • EU GDPR law and polices
  • GDPR Compliance Center
  • Data protection impact assessments
  • Data Subject Request


Microsoft Forms data storage location, Microsoft Forms data saving, Microsoft Forms stored data, safety of Microsoft Forms data, Microsoft Forms data management, Microsoft Forms security, Microsoft data saving location, Microsoft Forms data handling, Microsoft Forms server location, Microsoft Forms data location