User-Defined Permission Labels Support in SharePoint: Microsoft Expert Guide
Enhanced SharePoint support for user-defined permissions labels offering encryption, user assignment features, visible on Office for web.
SharePoint is enhancing support for labels set up for user-defined permissions. There is now limited support for these labels which includes encryption configuration and user assignment abilities. Documents labelled with user-defined permissions can now be processed by SharePoint or OneDrive. This allows the document to be opened and edited in Office for the web. The label name is displayed in the Sensitivity column and the encrypted file shows in label ID searches.
Labels set up in this way are now also shown on Office for the web. However, users are currently unable to apply these labels here. If chosen, a message will inform users to apply the label using a desktop app. These contents cannot yet be examined for search, data loss prevention, or eDiscovery.
- To support AutoSave and co-authoring for these encrypted files with a desktop app, co-authoring for files encrypted with sensitivity labels should be enabled.
- This is also applicable for Microsoft 365 Apps for enterprise (Windows: Minimum version of 16.0.16327 from Current Channel (Preview), or minimal version of 16.0.16414 from the Beta Channel).
- MacOS: Minimum version of 16.51 from Current Channel (Preview) or from the Beta Channel.
Note, if using earlier versions and co-authoring is enabled for your tenant, AutoSave and co-authoring will be temporarily turned off after users apply a sensitivity label.
Further Insight on SharePoint's Improved Label Support
This new level of support for SharePoint and OneDrive will open up more flexibility and security for document management. Users will have more control over the permissions for their documents, increasing efficiency and safety. However, there are limitations to the current form of this feature which Microsoft aims to address soon. Despite its caveats, this improved label support represents a significant step forward in enhancing user control and transparency.
Read the full article SharePoint support for labels configured for user-defined permissions
Learn about SharePoint support for labels configured for user-defined permissions
SharePoint now supports limited user-defined permissions labels in preview. When a document labeled with user-defined permissions is uploaded to SharePoint or OneDrive, it can be opened and edited in Office for the web, the label name will be displayed in the Sensitivity column, and the encrypted file will be returned in search results for the label ID. Labels with this configuration can be viewed in Office for the web, but users are not able to apply them yet. However, the contents of these documents cannot be inspected for search, data loss prevention, or eDiscovery purposes. To enable AutoSave and co-authoring for these encrypted files using a desktop app, users must have enabled co-authoring for files encrypted with sensitivity labels, as well as the minimum version of Windows 16.0.16327 from the Current Channel (Preview) or 16.0.16414 from the Beta Channel, or macOS 16.51 from the Current Channel (Preview) or Beta Channel. If the minimum version is not used and co-authoring is enabled, AutoSave and co-authoring will be temporarily disabled after a user applies a sensitivity label with user-defined permissions or changes the permissions. After the user closes the document and waits 10 minutes, these features will be available again.
More links on about SharePoint support for labels configured for user-defined permissions
- Enable sensitivity labels for Office files
- Jul 21, 2023 — Enable built-in labeling for supported Office files in SharePoint and OneDrive so that users can apply your sensitivity labels in Office for ...
- Configure a default sensitivity label for a SharePoint ...
- Jul 21, 2023 — Use the SharePoint Sensitivity column to see the names of sensitivity labels applied to files. When the label has been applied by this features, ...
- The core concepts in the MIP SDK - User-defined ...
- Nov 14, 2022 — The Microsoft Information Protection SDK supports two primary types of label-driven permissions: Template-based and user-defined.
- Use sensitivity labels with Microsoft Teams, Microsoft 365 ...
- Jul 21, 2023 — Use sensitivity labels to protect content in SharePoint and ... Configure site sharing permissions by using PowerShell advanced settings.
- Apply encryption using sensitivity labels
- Jul 21, 2023 — Configure sensitivity labels for encryption that protects your data by restricting access and usage.
- Learn about sensitivity labels
- Jul 21, 2023 — Learn how sensitivity labels from Microsoft Purview Information Protection can protect your organization's sensitive content, wherever it's ...
- Manage sensitivity labels in Office apps
- Jul 21, 2023 — Use the information in this article to help you successfully manage sensitivity labels in Office apps. For example, identify the minimum ...
- Enable co-authoring for files encrypted with sensitivity labels
- Jul 21, 2023 — Turn on a setting that enables co-authoring and AutoSave in desktop apps for labeled and encrypted documents in SharePoint and OneDrive.
- Get started with sensitivity labels
- Jul 21, 2023 — After your sensitivity labels are configured, publish them by using a label policy. Decide which users and groups should have the labels and ...
- Using sensitivity labels with SharePoint document libraries
- Jul 12, 2022 — Learn how to use sensitivity labels and the benefits of protecting and classifying content saved in SharePoint document libraries.
Keywords
SharePoint user-defined permissions, Office for the web, encrypted file search, AutoSave co-authoring, sensitivity labels co-authoring