SharePoint Agent Access Report Is Live

Key insights

• Agent Access Insights: The video explains a new SharePoint report that shows which AI agents access your SharePoint and OneDrive sites. It uses Microsoft 365 audit signals to reveal who, where, and how agents interact with content.
  
• Where to find it: Open the SharePoint admin center, go to Reports > Agent Insights > Agent Access to run or create reports. Administrators can also generate the same data with the SharePoint Online Management Shell or PowerShell for automation.
  
• How to create reports: Click Create a report, name it, and pick a report duration of 1, 7, 14, or 28 days. Data collection must be enabled first and reports populate after about 24 hours.
  
• What the report shows: The report lists sites with agents, counts of agent creations, and interaction types (read, search, access patterns). Use these insights to spot high-use sites and unusual agent behavior quickly.
  
• Licensing and retention: Organizations need the SharePoint Advanced Management add-on or a Microsoft 365 Copilot license to access the feature. Collected data is retained for 28 days, so plan if you need longer history.
  
• Governance and actions: Admins can apply policies such as restrict site access or restrict content discovery from the insights and use PowerShell to schedule reports and audits. These controls help enforce safe use of Copilot agents across your estate.
  

Overview of the Video

The YouTube video by Steve Corey walks viewers through the new Agent Access Report in SharePoint, showing how admins can track which AI agents access their sites. He frames the feature as a governance tool that helps teams monitor agent behavior and protect organizational data. Additionally, the walkthrough highlights where to find the report and how to generate it in both the admin interface and with PowerShell.

Moreover, the video emphasizes practical use cases, such as spotting which sites have many agents and understanding what those agents are doing. As a result, the feature promises to improve oversight for organizations that use generative AI tied to Microsoft 365. However, Steve also notes limits like data retention windows and licensing requirements, which administrators must consider.

Where to Find and Run the Report

First, Steve shows the path inside the SharePoint admin center where administrators can select Agent Access under the Reports section and then create a new report. He demonstrates choosing a name and a time range, and then running the report to see recent agent activity. This visual guide helps admins navigate the menu quickly, especially if they are new to the admin center.

Then, he pivots to automation by demonstrating how to run similar reports using PowerShell. He explains that command-line options make it easier to schedule and aggregate reports across tenants. Therefore, organizations that already use script-based workflows can integrate agent reporting into existing automation and compliance pipelines.

Licensing, Prerequisites, and Retention

Steve explains that access to the feature requires either the SharePoint Advanced Management add-on or a Copilot license, so organizations must confirm licensing before they can use the report. In addition, admins must enable data collection in the admin center, and they should expect a 24-hour delay before data appears. Consequently, planning matters if you must meet short-notice audit requests.

Importantly, the video clarifies that collected data is retained for 28 days, which is useful for short-term investigations but not for long-term forensic needs. Thus, organizations that need extended history should export or archive report data regularly. For that reason, Steve recommends scheduled exports for teams that require a longer audit trail.

Governance Benefits and Tradeoffs

The report helps admins identify sites with many agents and monitor how agents read, search, and interact with content, which improves transparency and risk management. Consequently, administrators can apply governance actions such as restricting site access or limiting content discovery when they spot risky patterns. This capability strengthens control over grounding data that agents use to generate responses.

However, Steve also discusses tradeoffs. While the report boosts visibility, it can raise privacy and workload questions because more visibility often means more alerts and follow-up actions. Therefore, teams must balance strict monitoring with practical response plans, or they risk overload and slow investigations. In short, governance improves safety but can increase operational demands.

Challenges, Recommendations, and Next Steps

The video does not shy away from challenges such as noisy logs, ambiguous agent identities, and short retention windows that can complicate investigations. Steve suggests practical steps including tagging critical sites, setting up regular exports, and using PowerShell to aggregate data into a longer-term store. By contrast, relying only on the GUI can limit scalability for large tenants.

Finally, he recommends that administrators combine the report with policy controls and training so that teams know how to respond when an agent behaves unexpectedly. In addition, integrating these reports into an existing compliance program reduces manual effort and improves consistency. Overall, the feature is a useful governance tool, but organizations must plan for licensing, data retention, and operational capacity to realize its full value.

Keywords

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