SharePoint Sites: Unlocking Collaboration and Productivity in 2025

Key insights

• SharePoint Sites are collaborative platforms designed to store, organize, and share information securely, acting as a central hub for content and collaboration within organizations.


• There are three main types of SharePoint sites: Team Site, used for team collaboration; Communication Site, designed for broader communication with visually engaging content; and Hub Site, which connects multiple sites under a unified structure.


• Key Features of SharePoint include document management with version control, real-time collaboration through Microsoft 365 integration, structured data management via lists and libraries, workflow automation with Power Automate, permissions control at various levels, and powerful search capabilities.


• The video covers advanced SharePoint features such as creating custom document views, filtering and sorting options, sharing custom views, building pages with web parts, modern page customization, and the differences between team sites and communication sites.


• Advanced Features: Learn how to leverage custom document libraries and web part customization to enhance organizational collaboration and communication.


• The importance of using communication sites for updates is emphasized alongside creating news posts and sharing them via email to keep everyone informed effectively.

Introduction to SharePoint Advanced Features

The recent you_tube_video by *Pragmatic Works*, featuring Microsoft Certified Trainer Allison Gonzalez, delves into the advanced features of SharePoint sites. This video aims to elevate your SharePoint skills, focusing on enhancing team collaboration and communication through custom document libraries, page creation, and web part customization. The video is structured to provide a comprehensive guide for users looking to fully leverage the capabilities of SharePoint within their organizations.

Understanding SharePoint Sites

SharePoint sites serve as collaborative web-based platforms designed to help teams store, organize, share, and access information securely from anywhere. They act as central hubs for content, documents, and collaboration within an organization. There are different types of SharePoint sites, each serving specific purposes:

• Team Site: Primarily used for collaboration within a team or department, allowing document sharing, communication, and workflow automation.
• Communication Site: Designed for broader communication, such as company announcements, policies, or resources, with a focus on visually engaging content.
• Hub Site: Connects multiple team and communication sites under a unified structure, providing a shared navigation and search experience.

Key Features of SharePoint Sites

The video highlights several key features of SharePoint sites that users can utilize to enhance their organizational processes:

• Document Management: Store, organize, and share files with version control, ensuring that all team members have access to the latest documents.
• Collaboration: Work together in real-time using integration with Microsoft 365 applications like Word, Excel, and Teams.
• Lists & Libraries: Manage structured data, tasks, and records efficiently.
• Workflows & Automation: Automate business processes using Power Automate to streamline operations.
• Permissions & Security: Control access at user, group, or document levels to maintain data security.
• Search & Discovery: Utilize powerful search capabilities to find information quickly and easily.

Advanced Document Libraries and Custom Views

One of the main focuses of the video is the use of advanced document libraries and custom views. Users are guided through creating custom document views, which allow for better organization and accessibility of documents. The video also covers filtering and sorting options, enabling users to tailor their document libraries to meet specific needs. Sharing and using custom views are also discussed, highlighting the importance of making information accessible to relevant team members.

Building and Customizing SharePoint Pages

The video provides a thorough introduction to SharePoint pages, demonstrating how to build a page using web parts. Web parts are customizable components that can be added to SharePoint pages to display various types of content. Modern page customization is also covered, allowing users to create visually appealing and functional pages that enhance user engagement and communication within the organization.

Team Sites vs. Communication Sites

An essential part of the video is the comparison between team sites and communication sites. While team sites focus on collaboration and document sharing within a specific team or department, communication sites are designed for broader communication across the organization. The video explains how to create news posts and share them via email, emphasizing the role of communication sites in keeping everyone informed and updated.

Conclusion: Leveraging SharePoint for Organizational Success

In summary, the video by *Pragmatic Works* serves as a valuable resource for anyone looking to enhance their SharePoint skills. By exploring advanced features like custom document libraries, page creation, and web part customization, users can significantly improve collaboration and communication within their organizations. The video also provides insights into the tradeoffs involved in balancing different factors, such as security and accessibility, and explores the challenges associated with implementing these advanced features effectively. Overall, leveraging SharePoint's capabilities can lead to greater organizational success and efficiency.

Keywords

SharePoint Sites SharePoint Online SharePoint Intranet Microsoft SharePoint Team Sites SharePoint Collaboration SharePoint Document Management SharePoint Site Design Create a SharePoint Site