Deep Dive into New SharePoint & Microsoft List Experience
SharePoint Online
Feb 15, 2024 10:00 AM

Deep Dive into New SharePoint & Microsoft List Experience

by HubSite 365 about Ami Diamond [MVP]

SharePoint Online / Microsoft Teams /Microsoft 365/ Expert at P.Z Projects

Pro UserSharePoint OnlineLearning Selection

Dive Into New Microsoft Lists: Streamline Projects & Boost Collaboration!

Key insights

Microsoft Lists is revolutionizing the way we manage and track information within Microsoft 365. With its new enhancements, users can now enjoy a richer and more efficient experience in managing tasks, issues, and more across various projects. This significant update includes several key features aimed at improving organization, collaboration, and customization for its users.

  • Organization is dramatically enhanced with features such as the ability to create customized lists, view data through multiple perspectives including calendar and gallery views, and use conditional formatting for highlighting critical information.

  • Collaboration is taken to the next level with real-time updates, easy sharing and permission setting, integration into Microsoft Teams for better communication, and the addition of comments and reminders within lists.

  • For Customization, Microsoft Lists introduces Power Platform integration for creating automated workflows and custom applications, offers predesigned templates for common use cases, and supports mobile access through dedicated iOS and Android apps.

  • The Benefits of using Microsoft Lists include improved efficiency in workflow management, enhanced teamwork through better collaboration tools, increased visibility into projects and tasks, and the flexibility to adapt lists for various needs and data types.

  • Getting started with Microsoft Lists is straightforward as it is included in most Microsoft 365 subscriptions, accessible via web and mobile apps, and fully integrable within Microsoft Teams.

Microsoft Lists represents a powerful tool within the Microsoft 365 ecosystem, designed to facilitate organized, collaborative, and customizable tracking of information. Whether for personal task management or coordinating on large scale projects, Lists offers a comprehensive set of features catering to diverse needs and improving overall productivity.

Exploring Microsoft Lists in Detail

Microsoft Lists, integrated within the broader Microsoft 365 framework, is an innovative application created to simplify data organization and enhance collaborative tasks. Its introduction brings forth an intuitive, user-friendly platform that promises not only to streamline operations but also to boost teamwork across varied environments. From managing simple to-do lists to tracking complex project details, Lists is engineered to accommodate an extensive range of purposes.

The application promotes operational efficiency by offering customizable templates suited for various business scenarios including incident tracking, inventory management, and event scheduling. These templates, combined with the ability to create personalized lists from scratch, empower users to design a system that best fits their unique requirements.

Moreover, Microsoft Lists stands out by facilitating real-time collaboration among team members. Its seamless integration into Microsoft Teams, alongside capabilities for instant updates and access controls, ensures that everyone stays on the same page. This synergy not only promotes productivity but also underscores the application's value in fostering a collaborative culture.

Enhancements in the app's organizational capabilities, such as conditional formatting and multiple viewing options, further amplify its utility. Users can now visualize their data in a manner that provides clearer insights, enabling better decision-making processes. These features, alongside the real-time updates, ensure that critical information is always highlighted and accessible.

The flexibility and adaptability of Microsoft Lists are unmatched. The inclusion of Power Platform integrations opens up a world of possibilities for automation and customization, allowing users to tailor their experience extensively. Whether through automated workflows with Power Automate or custom applications via Power Apps, Lists extends beyond a simple tracking tool to become a comprehensive solution for data management.

Finally, Microsoft's commitment to accessibility and convenience is evident through the provision of a dedicated mobile application for Lists. This initiative not only caters to the modern workforce's mobile-first approach but also ensures that users have uninterrupted access to their data, irrespective of their location.

In essence, Microsoft Lists embodies a versatile, powerful, and user-friendly tool that significantly enhances how individuals and teams organize, track, and collaborate on information. Its arrival marks a pivotal moment in digital workspace evolution, promising improved efficiency, teamwork, and flexibility across the board.

Ami Diamond [MVP] delves into the revamped experience offered in List App or SharePoint Online, showcasing the platform's latest upgrades and features. Covered in the YouTube video are insightful tutorials on creating views, grouping items, and efficiently editing multiple items without the information panel. Additionally, techniques for renaming or deleting views and incorporating existing items enhance user interaction with list views either within the app or on SharePoint Online itself.

A significant takeaway is the enhancement of the user interface, illustrated by the freezing of the first column in edit mode and the introduction of icons signifying column types. Ami further explores managing list permissions and ensuring lists open in SharePoint Online rather than the List app, providing a comprehensive guide to navigating and customizing lists for improved workflow and organization.

The video transitions into discussing Microsoft Lists as a powerful component of Microsoft 365, designed for optimizing organization, tracking, and collaborative efforts across a variety of tasks. Through the creation of customized lists, implementation of multiple views, and application of conditional formatting, users can tailor the platform to meet specific project needs.

For collaboration, Microsoft Lists shines with real-time updates, easy sharing, Teams integration, and interactive features like comments and reminders. On the customization front, Ami highlights the potential to expand list functionalities using Power Platform integrations and to leverage templates and a dedicated mobile app for on-the-go management.

Emphasizing the advantages, the video underscores Microsoft Lists' role in streamlining operations, enhancing team collaboration, improving project visibility, and offering flexibility to adapt to various types of data. To get started, Ami points viewers to the wealth of resources available, including tutorials and customer stories, inviting further exploration of this versatile tool part of the Microsoft 365 suite.

Exploring the Modern SharePoint Online and Microsoft Lists Integration

SharePoint Online and the innovative features of Microsoft Lists represent a major leap in how businesses and teams manage, organize, and collaborate on data. With a focus on efficiency and adaptability, these tools are revolutionizing task management and information tracking. Whether it's through creating specialized views for data, managing permissions to enhance security, or integrating with Microsoft Teams for comprehensive project management, SharePoint Online offers a robust platform for users to enhance their productivity.

Customization plays a vital role in the appeal of using SharePoint Online with Microsoft Lists, allowing users to design solutions tailored to their unique operational needs. The introduction of conditional formatting and the ability to create dynamic, interactive lists encourage an organized and engaging user experience. Furthermore, the commitment to real-time collaboration through these platforms ensures that team members stay updated, fostering an environment of cooperation and shared progress.

Power Platform’s integration introduces a new level of automation and custom application development, expanding the possibilities of what teams can achieve. Utilizing templates speeds up the setup process for common list types, and the mobile app further enhances accessibility, ensuring that users have the tools they need wherever they are. The benefits of implementing SharePoint Online and Microsoft Lists are clear: streamlined workflows, enhanced communication, and a flexible framework for managing a wide array of tasks and projects.

Embarking on the SharePoint Online and Microsoft Lists journey represents not just an adoption of new tools but a shift in how we think about collaborative work and information management. The future of teamwork looks promising, with these platforms paving the way for innovative solutions and undeniable progress in how projects and tasks are approached and completed.

SharePoint / Microsoft list – New Experience - Deep Dive Microsoft is rolling out new look and feel to List in List App or SharePoint Online. In this video I will cover the latest features and update. How to Create a view.

  • How to Group
  • How to edit multiple items (No information Panel)
  • How to Rename /delete the view
  • How to add addition Existing item to view
  • How to view the List in List App or in SharePoint Online
  • See how First column is Frozen ( not only in Edit mode)
  • See an Icon that describes the column type
  • How to Manage List permission
  • How to set that list always open in SharePoint Online and not List app

Microsoft Lists: Your Smart Information Tracking App. Microsoft Lists is a versatile tool within Microsoft 365 designed to help you organize, track, and collaborate on information easily. Whether you're managing tasks, issues, events, assets, or anything else, Lists offers a flexible and adaptable solution.

  • Create customized lists: Design lists with specific columns and data types to fit your needs, from simple task lists to complex inventory trackers.
  • Multiple Views: View your data in various ways, including calendar, grid, gallery, and custom views for optimal organization.
  • Conditional formatting: Highlight important information with color coding based on rules you set.
  • Real-time updates: Work with your team simultaneously and see changes reflected instantly.
  • Share lists easily: Grant access to others and control their permission levels.
  • Collaboration through Teams: Embed lists directly within Microsoft Teams channels for seamless integration and communication.
  • Comments and reminders: Discuss tasks, raise questions, and set reminders within the list for better coordination.
  • Power Platform integration: Extend functionality with Power Automate for automated workflows and Power Apps for custom forms and applications.
  • Templates: Choose from pre-built templates for common scenarios like issue tracking, asset management, or event planning.
  • Mobile app: Access and manage your lists on the go with the dedicated mobile app for iOS and Android.

Lists is included in most Microsoft 365 subscriptions. Access it through the web app, mobile app, or directly within Microsoft Teams. Explore the extensive resources available online, including tutorials, demos, and customer stories. I hope this overview gives you a good understanding of Microsoft Lists. Feel free to ask if you have any further questions or specific interests about its capabilities!

Understanding SharePoint Online and Microsoft Lists

SharePoint Online and Microsoft Lists revolutionize how businesses and teams organize information, manage tasks, and foster collaboration. With SharePoint Online, users can create dynamic team sites enabling real-time collaboration and document management in a secure environment. Microsoft Lists, as part of the SharePoint ecosystem and broader Microsoft 365 suite, extends this functionality, allowing for the creation of smart, customizable lists to track various types of data. Whether managing inventory, overseeing project tasks, or organizing events, these tools provide a versatile platform for improving workflows, enhancing productivity, and promoting teamwork. The integration with apps like Microsoft Teams and the availability on mobile devices ensures that team members stay connected and information is accessible from anywhere, at any time. By leveraging the power of SharePoint Online and Microsoft Lists, organizations can streamline their operations and achieve a new level of efficiency and collaboration.

SharePoint Online - Deep Dive into New SharePoint & Microsoft List Experience

People also ask

What are the limitations of Microsoft list?

Within Microsoft’s lists and libraries, the maximum capacity for items in a list is up to 30 million, and similarly, a library can hold up to 30 million files and folders. However, it is important to note that once a list, library, or folder exceeds 100,000 items, it is no longer possible to modify permissions inheritance for that specific list, library, or folder.

Why use SharePoint list instead of Excel?

When compared to Excel spreadsheets, SharePoint lists offer enhanced data management capabilities. This includes a sophisticated level of permissions, forms, targeting, and data validation that can be uniquely applied to various segments of a SharePoint list. Moreover, this framework allows for the consolidation of data into a single source of truth, significantly enhancing the overall integrity and manageability of data within an organization.

What's new in Microsoft list?

The latest updates in Microsoft Lists include the introduction of a Board view and the rollout of new ready-made templates such as Recipes and Gifts among others. Additionally, features like co-authoring within individual lists have been implemented alongside functionalities for undoing and redoing actions to rectify errors more efficiently. The deletion process of individual lists has been simplified, and access to Lists - MSA Preview is now available on iOS devices, with an Android version also planned.

Is Microsoft lists the same as SharePoint lists?

Indeed, there is positive news regarding the compatibility between Microsoft lists and SharePoint Lists. The feature sets of both are essentially the same, affording users the flexibility to confidently implement a list within a SharePoint site or integrate it within Teams. Furthermore, these lists can be effectively used as a standalone application, providing a cohesive experience across the Microsoft ecosystem.


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