Microsoft Forms simplifies file uploads, allowing users to add attachments to forms. This functionality is particularly useful when collecting files for approval or rejection processes. However, users may encounter challenges in retrieving these uploaded files through Power Automate flows, especially due to certain technical complexities.
Microsoft Forms offers a powerful tool for collecting information and files from users, enhancing data collection and workflow automation efforts across organizations. With its file upload feature, Forms allows users to attach documents directly to their submissions, making it ideal for applications such as job applications, event planning, feedback collection, and more.
The integration with Power Automate further amplifies its utility, enabling automatic processing of submitted information and attachments for approval workflows, data entry, and other automated processes. However, extracting and utilizing these files involves a nuanced understanding of the Forms structure and Power Automate's capabilities, highlighting the importance of technical guides and community support for optimizing use. Whether for educational purposes, business processes, or organizational needs, Microsoft Forms' file upload feature simplifies and streamlines the collection of files, ensuring a seamless flow of information and enhancing productivity.
Retrieving files uploaded through Microsoft Forms involves several steps, especially when dealing with Group Forms. One must first identify the form type to determine the storage location of the uploaded files. Following that, the process involves using specific expressions and actions within Power Automate to access the file information.
The blog outlines a step-by-step guide from identifying the form type, handling JSON data, to executing HTTP requests for file retrieval. Following these steps can streamline working with file uploads in Forms, enhancing your data handling capabilities in automated workflows.
Read the full article Microsoft Forms - Retrieve Files from Upload File question
In Microsoft Forms, when participants upload files to a form's question, these files are stored in the form creator's OneDrive for Business account. To access these files, you need to log into your OneDrive for Business account, navigate to Files, select the Apps folder, and then click on the Microsoft Forms folder.
To access the data from Microsoft Forms, you need to go directly to the Forms application. Additionally, by clicking on the Menu icon located at the top left corner, selecting All apps > Forms, and then Group forms, you are directed to a new window. It's important to note that Microsoft Forms does not automatically generate an Excel file for the collection of your form responses when integrated with OneDrive, necessitating a manual creation process.
The functionality for uploading files in Microsoft Forms is contingent upon the response settings chosen for the form. This option is enabled only when the settings are adjusted to either “Only people in my organization can respond” or “Specific people in my organization can respond”. To verify or change your form's settings, you should click on "Collect responses" and review the settings as indicated in the provided screenshot.
Microsoft Forms allows for the importation and conversion of existing surveys or quizzes that are stored on your local hard drive as Word or PDF documents directly into the platform.
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