Outlook tricks you need to know!
May 27, 2023 9:00 AM

Outlook tricks you need to know!

by HubSite 365 about Kevin Stratvert

Content Creator & former Microsoft Product Manager

Pro UserOutlook

Eliminate distractions, never write the same text again, and simplify meeting creation in Microsoft Outlook.

Outlook is a powerful email client that many people use for work or personal use. It has a lot of tricks and shortcuts that can help you be more efficient and productive while using it. Here are some of the most useful Outlook tricks you need to know:

  1. Quick Steps – Quick Steps allows you to automate common tasks. You can create a Quick Step to move emails to a folder, forward them to someone else, or even mark them as read.
  1. Set reminders – Outlook allows you to set reminders for tasks or emails that you don’t want to forget. You can set a reminder for a specific date or time, or you can set a recurring reminder.
  1. Use rules – Rules allow you to automatically process emails based on criteria you set. You can use rules to move emails to a specific folder, delete them, or forward them to someone else.
  1. Use keyboard shortcuts – Keyboard shortcuts can help you to quickly navigate around Outlook and perform tasks faster. Examples of Outlook keyboard shortcuts include CTRL + N (to create a new message), CTRL + R (to reply to a message), and CTRL + F (to find a message).
  1. Use filtering – Filtering allows you to easily find emails that you want. You can filter emails by sender, subject, or other criteria.
  1. Use the Search box – The Search box is a powerful tool that allows you to search for emails quickly and easily. You can search for emails by sender, subject, or other criteria.
  1. Use the calendar – The calendar in Outlook is a great way to keep track of appointments, meetings, and events. You can also use it to set reminders for upcoming tasks or events.