Automatic Share of Microsoft Teams Meeting Summaries | Ep 322
Microsoft 365
Mar 4, 2024 9:14 PM

Automatic Share of Microsoft Teams Meeting Summaries | Ep 322

by HubSite 365 about 365 Message Center Show

Pro UserMicrosoft 365Learning Selection

Boost Your Workflow: Unveiling the Newest Microsoft 365 & Teams Features for Enhanced Team Productivity

Key insights

  • Automated Microsoft Teams meeting recaps will now include transcripts, recordings, action items, and AI-generated insights, enhancing productivity and alignment.
  • Viva Topics is being discontinued in February 2025, with Microsoft focusing on integrating AI into Microsoft 365's core for smoother knowledge sharing.
  • Users can now switch seamlessly between personal, work, and school Teams accounts within a single desktop application.
  • Microsoft is phasing out custom script settings in OneDrive and SharePoint, and removing "Post by Email" and "Reply by Email" features in Viva Engage.
  • A new rollout schedule for Teams updates will be implemented for Commercial and EDU customers, aiming for more streamlined deployments.

Exploring the New Tide of Microsoft 365 and Teams Updates

The landscape of workplace collaboration is poised for a transformation with the recent updates to Microsoft 365 and Teams. At the heart of this shift is the automation of meeting recaps in Teams, a feature that promises to keep team members aligned by providing comprehensive meeting artifacts automatically. This not only saves time but ensures everyone, regardless of their attendance status, stays informed.

As we bid farewell to Viva Topics, Microsoft's strategy to weave AI more intricately into the fabric of Microsoft 365 heralds a new era of knowledge management. This transition aims to make accessing and sharing information as intuitive and frictionless as possible, directly within your workflow.

The updates also introduce practical improvements for daily operations, such as the ability to switch between Teams accounts easily and the streamlining of updates rollout. Although the discontinuation of custom scripts and certain Viva Engage features might require adjustments, these changes overall signal Microsoft's commitment to creating a more connected and efficient digital workspace.

With these enhancements, Microsoft 365 and Teams are set to offer a more productive, AI-powered work experience. The focus is clearly on improving collaboration, making information more accessible, and streamlining processes to empower users. As the deployment of these updates unfolds, adapting to and leveraging these new features will be key to maximizing their benefits for your team's workflow.

Exciting Updates to Microsoft 365 and Teams: Enhancing Collaboration and Knowledge Sharing

Microsoft has announced several updates to Microsoft 365 and similar keywords, aimed at improving the meeting experience and accessibility of knowledge. These updates bring automated features and integrate artificial intelligence (AI) more deeply into their products.

Automated Meeting Recaps in Teams

One of the standout features is the automated meeting recap in Teams. Following a meeting, participants will receive a recap that includes transcripts, recordings, and action items, all enriched with AI insights. Premium users will benefit from even more detailed analyses. This innovation aims to boost productivity and ensure team alignment.

Viva Topics Conclusion

Microsoft is also phasing out Viva Topics by February 2025. The focus shifts towards embedding AI directly into Microsoft 365’s core features, streamlining the process of knowledge discovery and sharing. This marks a significant move towards making AI a foundational aspect of the user experience.

Other Notable Updates

  • Streamlined access across personal, work, and school accounts within one Teams app.
  • Upcoming adjustments to custom script settings in OneDrive and SharePoint web versions.
  • Retirement of the "Post by Email" and "Reply by Email" features in Yammer's Viva Engage.
  • New rollout schedule for updates aimed at commercial and education sector customers.

Impact of the Updates on Users

These updates signal a move towards a more AI-integrated and efficient work environment within Microsoft 365. Users can anticipate more productive meetings and smoother knowledge management, making the right information more accessible when needed.

Enhancing Collaboration with Microsoft 365 and Teams Updates

The recent Microsoft 365 and Teams updates represent a significant shift towards a more integrated and intelligent digital workplace. Automated recaps in Teams meetings are set to redefine post-meeting productivity by ensuring that no critical information or action item is missed. The decision to sunset Viva Topics and focus on embedding AI into Microsoft 365’s fabric highlights Microsoft's commitment to enhancing knowledge discovery and sharing across its suite of products. Streamlining access across multiple accounts, modifying script settings in SharePoint and OneDrive, and adjusting features in Viva Engage are all moves that reflect a broader strategy to simplify and enhance the user experience. As these updates roll out, users can look forward to a workplace that is not only more connected but also more intuitive, thanks to the deeper integration of AI technologies. This shift is poised to make meetings more productive and information more accessible, thereby empowering teams to work more efficiently and effectively.


People also ask

Are Teams recordings automatically shared?

As an example, when I, serving as the organizer, make a recording during a Teams meeting, the procedure following the meeting's conclusion involves automatically dispatching a link from SharePoint containing the recording to all attendees. This eliminates the need for manual distribution to others.

How does Teams Recap work?

Teams Recap differentiates in its use of the meeting transcript copies: The Recap tab incorporates a copy of the original transcript, hosted on OneDrive, whereas the Recording & Transcription tab relies on the initial transcript created during the live meeting.

Why is my Microsoft Teams recap not working?

Several factors might contribute to the absence or incompleteness of your meeting recap: the meeting might not have been recorded or transcribed, as recaps are only generated for recorded and transcribed scheduled meetings. Should you encounter issues with recording or transcribing meetings, it's advised to reach out to your IT administrator.

How do I stop Teams meetings from automatically populating?

To disable the automatic inclusion of Teams meetings, one can navigate to the following: In Outlook, proceed to **Settings** > **View all Outlook settings**, then **Calendar** > **Events and invitations**. There, you should deselect the option **Add online meeting to all events**.


Microsoft Teams, meeting recap, automatic sharing, artifacts, Ep 322, collaboration tools, productivity, software updates