Microsoft Syntex Update: Support for Images & Tables
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Sep 27, 2023 12:22 PM

Microsoft Syntex Update: Support for Images & Tables

by HubSite 365 about Leon Armston [MVP]

Microsoft MVP (M365 Apps & Services) | M365 Consultant | Content AI Specialist | Speaker | Blogger | Microsoft Syntex | SharePoint | Viva

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Boost your document creation with the latest Microsoft Syntex Content Assembly update - now supports images and tables placeholders for personalized output!

Microsoft Syntex Content Assembly: A Comprehensive Overview

The recent update to Microsoft Syntex Content Assembly, a well-renowned software, now supports the usage of images and tables. This addition has positively impacted the generation of bulk documents since custom images or tables can now be included in these documents.

Especially among users who rely heavily on other lists or libraries for obtaining relevant information and later transforming these entries into checklists & reports for engineers' reference, this new feature has been a total game changer.

More specifically, when users are generating a document and an image placeholder has been used, they will be asked to either upload a picture or select one from a pre-selected SharePoint library. Furthermore, the introduction of table placeholders in content assembly, which are directly linked to SharePoint lists acting as the data source for the table, allows users to generate documents and choose single or multiple items (rows) from a linked SharePoint list to include a customised table.

Hands-on Testing with Images and Tables

The process of creating a new Content Assembly modern template from the New menu on a SharePoint document library using an image and table inside a test document was seamless in Syntex.

The way you can select the image on the document and create a placeholder and confirm the selection(s) for this placeholder simply by clicking Next is intuitive. Source specifications can be set for image placeholders to either allow the user to upload an image or choose from a list of images and specify a library where the user will be prompted to pick an image from. The dimension of the image can also be fixed here to maintain the structure of the document.

For more details and a step by step guide on setting placeholders and how Syntex operates with tables and images, check out this link.

Fundamental Aspects of Document Creation with the New Template

Creating a new document using the newly created modern template entails selecting your Content Assembly Modern Template from the new menu of the library. Then images can be included by choosing an image and clicking Ok helped by Tile view. Rows can be selected for inclusion in the generated table.

After the visual check of the document has been done, the document can be generated by clicking the blue 'Create Document' button. Prompted next to specify a filename for the document to be created, users can also select their preferred format-- .docx or .pdf. When the document has been generated, it will be displayed in the user's library in the selected format.

In a Nutshell

The integration of images and tables as features in Microsoft Syntex content assembly is an immense upgrade for the software. Such additions have the potential of streamlining the flow of generating reports inclusive of images and tables, making document production a more efficient task. It is left to be seen how much benefit current users will gain from this new feature.

Read the full article Images & Tables now supported in Microsoft Syntex Content Assembly

Syntex - Microsoft Syntex Update: Support for Images & Tables

Learn about Images & Tables now supported in Microsoft Syntex Content Assembly

Microsoft Syntex Content Assembly now extends its support to using images and tables as placeholders, a development that has been noteworthy. This particular feature caters to users needing to produce documents either in bulk or as individual pieces. Furthermore, the feature permits customizing documents using tables and images, greatly benefiting businesses that handle large amounts of data stored in various libraries or lists. The end results are often used to generate on-site visit reports and checklists for engineers.

On using the image placeholder, users prompted to upload pictures or select from a pre-existing SharePoint library. As for table placeholders, they will be tied to SharePoint lists which will act like the source of data for the table. Documents can then be created, with users choosing single or multiple items (rows) from the linked SharePoint lists.

Visually representing data via images and tables is especially important in creating detailed reports. Companies with SharePoint lists related to equipment, clients, bookings, etc., will find it easier to generate documents using information from these lists. This harnesses the advantages of both tabled data representation and detailed imagery.

  • Picture placeholders - The user will be prompted to upload an image when they generate a document and use an image placeholder.
  • Table placeholders - These are linked to SharePoint lists serving as the table's data source. When creating documents, users can choose one or multiple items (rows) from the linked SharePoint list, adding a customised table to the document.

While the new features of Microsoft Syntex Content Assembly – Image and Table Placeholders – provide numerous benefits, there are also challenges that users may face, such as the sizing of images. Users can, however, overcome this by locking the height and width of images so they match the placeholder image's dimensions. This ensures that the page layout isn't affected by images of varying sizes.

This feature update is indeed a big win, especially for those who deal with large databases. Not only does it make document creation more convenient, but it also adds significantly to the document’s visual appeal and comprehension. With the continuous enhancements Microsoft introduces, handling bulk data gets easier and more efficient.

Users can now generate documents with their chosen image columns shown in the table. The feature also allows users to prepare checklists by including square symbols to be ticked by engineers, giving another layer of customizability and versatility to document creation. This proves to be a valuable tool for businesses carrying out routine document management tasks, such as generating reports or checklists.

The development of image and table support in Syntex Content Assembly is indeed a promising breakthrough in data and document management. Through this update, it makes document creation more comprehensive, flexible, and visually appealing.

Ultimately, with the additional support for images and tables, Microsoft Syntex Content Assembly proves to be an indispensable tool for businesses, improving productivity and the quality of documents. Let’s look forward to more useful features in the future updates.

So, despite the challenges, Microsoft Syntex continues to be an innovative tool, streamlining the tedious process of document creation and alteration. This new update makes it easier for businesses to generate well-organized, well-formatted, and attractive documents.

In conclusion, the new Microsoft Syntex update indeed promises a more efficient and visually pleasing way of handling and creating documents. Not only does it make the process simpler, but it also presents a more inclusive way of working with data by including images and tables.

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