Microsoft 365: Perfect Your Names Pronunciation on Profile Cards!

Key insights

• Name Pronunciation Feature: Microsoft 365 allows users to record and share the correct pronunciation of their names on their profile cards in Microsoft Teams and Outlook, promoting diversity and inclusivity.


• Accessing Profile Card: To add name pronunciation, users need to access their profile card by clicking on their profile picture in the top-right corner in either Teams or Outlook on the web.


• Recording Name Pronunciation: Click the microphone icon next to your name on the profile card. Record your name clearly within a 10-second limit. Preview and save if satisfied, or retake if needed.


• Managing Pronunciations: Users can change or delete their recordings anytime by accessing their profile card and using the speaker or trash icons to manage existing pronunciations.


• Feature Availability: This functionality is part of Microsoft's public preview program, meaning it may change before its official release. Users interested in new features should consider joining the public preview.

Introduction to Name Pronunciation in Microsoft 365

Recording the correct pronunciation of your name on your Microsoft 365 profile card is a significant step towards enhancing communication and fostering inclusivity within your organization. This feature, available on Teams and Outlook, allows users to record and share the correct pronunciation of their name, thus promoting diversity by providing colleagues with relevant information about each other. Names are a crucial part of a person’s identity, and this tool helps ensure that they are respected and pronounced correctly.

Steps to Record Your Name Pronunciation

To add your name pronunciation, follow these straightforward steps:

• Access Your Profile Card: In Microsoft Teams, open the Teams desktop application. Click on your profile picture in the top-right corner and select your name to open your profile card. In Outlook on the Web, open Outlook in your web browser, click on your profile picture in the top-right corner, and select your name to open your profile card.
• Record Your Name Pronunciation: On your profile card, click the microphone icon located next to your name. In the dialog window that appears, click the microphone button to start recording. Clearly state your name; the maximum recording length is 10 seconds. Click the microphone button again to stop the recording. You can preview the recording by clicking the play icon. If you’re satisfied, click Save to update your profile card immediately. If you wish to re-record, click Retake and repeat the process.
• Change or Delete Your Name Pronunciation: Open your profile card in Teams or Outlook on the web. Click the speaker icon next to your name. To delete the recording, click the trash icon and confirm by selecting Yes, delete. To record a new pronunciation, click the microphone icon and follow the recording steps above.

Listening to Name Pronunciations

Once the name pronunciation is recorded, it becomes accessible to colleagues who can listen to it with a simple click. This feature is especially useful in large organizations where employees may not have met all their colleagues in person. By listening to the correct pronunciation of a colleague's name, users can ensure respectful and accurate communication, thereby fostering a more inclusive workplace environment.

Enabling Name Pronunciation in Your Organization

To enable the name pronunciation feature in your organization, it is important to note that this feature is part of the public preview program. It may undergo further changes before its official release. Organizations interested in accessing this and other upcoming features should consider switching to the Teams public preview. This proactive approach allows organizations to stay ahead of the curve and be among the first to utilize new tools that enhance workplace communication and inclusivity.

The Importance of Name Pronunciation in Promoting Diversity

Names are a fundamental aspect of personal identity, and mispronouncing them can lead to feelings of exclusion or disrespect. By providing a platform for users to record and share the correct pronunciation of their names, Microsoft 365 is taking a significant step towards promoting diversity and inclusion. This feature acknowledges the importance of respecting individual identities and encourages a culture of understanding and respect within the workplace.

Conclusion

In conclusion, the name pronunciation feature on Microsoft 365 profile cards is a valuable tool for enhancing communication and promoting inclusivity within organizations. By allowing users to record and share the correct pronunciation of their names, this feature helps ensure that colleagues can communicate respectfully and accurately. As part of the public preview program, this tool represents an exciting development in Microsoft's ongoing commitment to fostering diverse and inclusive workplaces. Organizations are encouraged to explore this feature and consider its potential benefits for their teams.

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