Step-by-Step Guide to Creating SharePoint Hub Sites
SharePoint Online
May 15, 2024 10:11 PM

Step-by-Step Guide to Creating SharePoint Hub Sites

by HubSite 365 about SharePoint Maven Inc

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Key insights


  • Hub Sites are a fundamental element in SharePoint for organizing multiple sites into logical hierarchies, reflecting the structure of the organization.

  • To set up a Hub Site in SharePoint, you need to register a site as a Hub, associate other sites with it, and then build Hub Navigation.

  • Creating a Hub results in shared navigation, themes, and header styles across associated sites, although it does not affect security permissions or site logo inheritance.

  • Hub Sites can support up to 2,000 hubs per tenant, facilitating extensive network architecture within large organizations.

  • Advanced features after creating a Hub include adding logos, setting up navigation audience targeting, syncing permissions, and generating hub usage reports among others.


Understanding SharePoint Hub Sites

SharePoint Hub Sites are designed to help large organizations manage their myriad of individual SharePoint sites by creating a structured, easy-to-navigate hierarchy. These hub sites act as central points that connect various sites allowing for consistent navigation, shared resources, and unified branding. This is particularly useful for companies with complex organizational structures as it significantly enhances navigation and user experience across platforms.

Key to setting up a Hub Site is the initial registration of a primary site as the hub from which navigation controls, themes, and header styles are propagated. This allows for a cohesive look and feel across all associated sites. Importantly, the process does not interfere with security and permission settings, which helps in maintaining site-specific access controls.

With a cap of 2,000 hub sites per tenant, SharePoint accommodates the demands of large organizations. Furthermore, Hub Sites can be enhanced with features such as custom logos, targeted navigation based on audience, synchronized permissions, and nested hubs, expanding their functionality. Additionally, administrators can monitor hub effectiveness and usage via detailed reports, ensuring optimal performance and alignment with business objectives.





Introduction to Hub Sites in SharePoint Online
Hub Sites in SharePoint Online play a pivotal role in organizing a multitude of SharePoint sites into manageable hierarchies. These structures align with an organization's business processes and org charts, enhancing overall navigation and efficiency.

Core Concepts and Creation Process
A Hub Site connects various SharePoint sites, allowing shared navigation and thematic consistency. The process of setting up a Hub Site involves three main steps: registering a site as a Hub, associating other sites with the Hub, and constructing Hub Navigation, potentially using a Mega Menu for an extensive navigation frame.

  • Registering a site as a Hub centralizes its role in site management.
  • Associating sites enhances interconnected access and shared resources.
  • Building navigation aids in seamless site exploration and user interaction.

Use Cases and Benefits
Creating a Hub Site is beneficial for organizations needing a unified point of interaction for multiple SharePoint sites. For instance, Hub Sites can function as an Intranet Hub linking various departmental sites, a Project Hub connecting different project sites, or a Department Hub interlinking sites within a specific department.

  • Enhanced navigation across various sites.
  • Streamlined access to resources and information.
  • Improved organizational consistency and user experience.

Post-Creation Features and Advanced Functionalities
Upon creating a Hub Site, additional features become available. This includes a roll-up of news posts, events, and documents across associated sites, which consolidates updates and information in one place. Furthermore, advanced steps like adding a Hub logo, setting up Navigation Audience Targeting, and syncing Hub permissions expand customization and control.

  • Personalized Hub Navigation tailored to user profiles.
  • Synchronization of permissions for uniform security management.
  • Approval workflows for new Hub connections enhance governance.

Organizational Impact and Limitations
While Hub Sites bring numerous advantages, such as shared themes and headers, they do not affect the security settings or permissions of attached sites. Additionally, a maximum of 2,000 Hub Sites can be created per tenant, which may require careful planning and management in larger organizations.

Hub Sites in SharePoint Online offer a robust solution for managing a wide array of sites under a single umbrella. By enhancing navigation, maintaining thematic consistency, and allowing the roll-up of various site elements, they serve as essential tools in an organization's SharePoint architecture. It's important to carefully plan and implement these Hub Sites to maximize their benefits while adhering to organizational needs and limits.

Understanding SharePoint Online Hub Sites

SharePoint Online Hub Sites are designed to help organizations effectively manage and navigate multiple SharePoint sites. These sites serve as the central platform where interconnected sites share navigation, look, and feel, allowing for a cohesive user experience. Effective use of Hub Sites significantly enhances operational efficiency, providing seamless access to related sites within an organization. By centralizing resources and information, businesses can foster better communication, collaboration, and information dissemination across different departments and teams. The architectural setup of Hub Sites is designed to reflect the natural structure of the organization, promoting an intuitive and straightforward user interface that aligns with business processes and organizational hierarchy.

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SharePoint Online - Step-by-Step Guide to Creating SharePoint Hub Sites


People also ask

"How do I create a hub site in SharePoint?"

To create a hub site, navigate to the new SharePoint admin center, select the desired site, and click on 'Hub' in the command bar. Then, choose 'Register as hub site'. Additionally, within the Hub site menu, you can link a site to a hub site, modify a site's link to a different hub site or remove a site’s link from a hub site.

"What is the difference between hub and site in SharePoint?"

In SharePoint, when an administrator transforms an existing site into a hub site, a hub site navigation bar is added to the top, while the home page and all original site content remains unchanged. This setup facilitates broader navigation and thematic consistency across associated sites.

"Who can create hub sites?"

In the Microsoft 365 environment, specifically within SharePoint, only SharePoint administrators have the capability to designate existing sites as hub sites.

"How do I create a content type hub in SharePoint?"

In the context of this discussion, specifics on creating a content type hub aren't detailed; further guidance might depend on administrative settings and SharePoint versions.



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