Excel Tricks: Loading Files from Folder with Different Sheet Names
Oct 29, 2023 9:00 AM

Excel Tricks: Loading Files from Folder with Different Sheet Names

by HubSite 365 about Wyn Hopkins [MVP]

Microsoft MVP | Author | Speaker | Power BI & Excel Developer & Instructor | Power Query & XLOOKUP | Purpose: Making life easier for people & improving the quality of information for decision makers

External YouTube Channel
Pro User

ExcelLearning Selection

Consolidate data from different Excel sheets easily with these expert strategies. Learn the best techniques for loading files from folders with varied sheet nam

In this insightful YouTube video, Excel expert Wyn Hopkins demonstrates advanced techniques when loading files from a folder in Excel. An update to his earlier video, he focuses particularly on the issue of dealing with varying sheet names.

As an Excel pro, Wyn shares how to consolidate multiple Excel files even when the sheet names are not the same. He illustrates the powerful and flexible features of 'Power Query From Folder' and how easily they can be utilized to streamline data consolidation.

Wyn and his team at Access Analytic utilize Power BI and "this software" to develop customer-centric solutions. They not only cater to clients across Australia but also impart training to enthusiasts around the globe.

The video also hints at Wyn's book "Power BI for the Excel Analyst." This is an essential resource for those who are keen to learn more about data analysis using Power BI and "this software".

Subsequently, the viewer is directed to the core topic - Consolidating data in multiple worksheets. Wyn elucidates on how data from different sheets can be summarized and reported in a master worksheet.

He walks you through practical examples, like, dealing with expense worksheets for regional offices - how they can be rolled into a master corporate expense worksheet to enhance readability and analysis. This worksheet could also include insightful data like sales totals, current inventory levels, and detail about highest selling products.

He then proceeds to give tips on data layout and organization. He also highlights the two ways of consolidating data - by position or category.

Further, he also explains the consolidation process for data with different layouts but same data labels. This method is apparently akin to creating a PivotTable in terms of results, hence those needing more flexible consolidation may consider creating a PivotTable.

Later, Wyn shares step-by-step instructions to consolidate multiple worksheets into a master worksheet, giving a comprehensive understanding of the process in "this software". Starting from setting up the data in constituent sheets, placement of data in the master worksheet, to selecting required options for consolidation, the video covers everything in detail.

For more information on Excel, click here.

A Glimpse into Data Consolidation in Excel

Data consolidation in Excel, one of its efficient and remarkable features, plays an essential role in managing and organizing data across multiple worksheets. It aids in creating master worksheets that summarize information from various sources, presenting all crucial data in one place. Crucial for handling large data sets, this feature enhances data analysis and decision-making processes by providing a comprehensive view of the data.

Consolidation can be catered to specific needs by customizing the methods and functions used. Users can choose to consolidate data by position, which is ideal when dealing with data of similar layout and labels, or by category, suitable for dissimilar layouts but identical labels.

Pertinent understanding of the data in hand, clear comprehension of the consolidation process in Excel, and cautious execution are vital to efficiently and effectively carry out data consolidation. Considering its extensive benefits in terms of data management and analysis, learning data consolidation in Excel can indeed be a value addition to one's data analysis skills.

Excel - Excel Tricks: Loading Files from Folder with Different Sheet Names

Learn about Excel Great tricks when loading Files From Folder if sheet names are different

Influencing your workflow, Excel has several tricks that aid in loading files, crucial when dealing with folders with different sheet names. A previous video([https://youtu.be/WV-hobu7Osw]) received updates after insightful suggestions from @DanDeMan and @baskis69.

Consolidating multiple Excel files, regardless of sheet name differences, becomes easy with Power Query From Folder. The tool' flexibility massively improves with the right techniques. Moreover, Access Analytic and its team, widely known for developing Power BI and Excel solutions for Australian clients and delivering training internationally, use this tool efficiently. For more information on their work, visit [https://accessanalytic.com.au/].

Furthermore, there is a book titled "Power BI for the Excel Analyst" that I've written and can be found here: [https://pbi.guide/book/].

Consolidating data from several worksheets into a master spreadsheet can greatly aid data summarization and report generation. The process involves assembling data from different worksheets to easily update and aggregate it as needed. This feature is useful when managing data from various sectors, say regional office expenses, by rolling these figures into a primary company expense spreadsheet.

If you do this regularly, create new worksheets from a template with a consistent layout. Additionally, you can also set up this template with Excel tables, further optimizing organization and productivity.

Two effective ways of consolidating data include consolidation by position or category. The former is best when the source areas have the same order and use similar labels, as with worksheets made from identical templates. The latter is recommended when the source areas' data isn't in the same order but uses the same labels. Such a scenario is typically seen when worksheets have different layouts yet share similar data labels.

Consolidating data by category bears a striking similarity to creating a PivotTable. With a PivotTable, it's even easier to reorganize the categories; hence for more flexible consolidations by category, this is recommended.

Following simple steps will help consolidate several worksheets into a master one. If not done already, set up the data in each constituent sheet, ensuring each range has the same layout and enough cells to accommodate the consolidated data without overwriting existing data in the master worksheet.

In the master worksheet, click Data > Consolidate (in the Data Tools group). If you'd like your table updated automatically when the source data changes, check the "Create links to source data" box. Otherwise, manually update the consolidation.

Through this approach, you can create your consolidation table. Remember, mismatched labels don't line up with labels in the other source areas, resulting in separate rows or columns in the area of consolidation. For categories you don't want to consolidate, have unique labels appearing in just one source range.

Some communities may require additional assistance. Consult an expert in the Excel Tech Community or get support from other communities. If you need more help or options, browse more advanced resources like training courses, learning how to secure your device, and others. Engaging with communities can provide answers to your questions, give feedback, and hear expert guidance.

More links on about Excel Great tricks when loading Files From Folder if sheet names are different

Loading data from folder, different sheet names
Solved: Hello, I have Excel files with data in same format, but the sheet names in the files are different. This brings an error "the key didn't.


Excel tricks, loading files, File from folder, different sheet names, Excel tips, Excel file loading, Excel sheet management, advanced Excel, Excel techniques, managing Excel files