NEW SharePoint: Design engaging SharePoint sites and pages
SharePoint Online
Jan 30, 2025 10:00 AM

NEW SharePoint: Design engaging SharePoint sites and pages

by HubSite 365 about Microsoft

Software Development Redmond, Washington

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Key insights

  • SharePoint Capabilities: Discover the latest features of SharePoint pages, including using AI for content creation, page and section templates, and design ideas to enhance your SharePoint experience.

  • Web Parts: Web parts are essential building blocks for your page. You can add various content types like text, documents, and videos by selecting the "+" icon on the page.

  • Title Area Customization: Customize your title area with images, different layouts, text above the title, author details, and options to show or hide the published date. Images should be landscape or 16:9 aspect ratio for best results.

  • Edit and Publish Pages: To edit a page, select "Edit" at the top right. Save changes as a draft or publish them immediately. Pages are stored in the Pages library of your site.

  • Page Navigation and Sharing: Help others find your page by adding it to navigation or sharing via email. Use "Promote" after publishing to increase visibility.

  • Delete a Page: Site owners can delete pages from SharePoint sites through the Page details pane by selecting "Delete page" and confirming their choice.

Introduction to SharePoint's Latest Capabilities

In the ever-evolving landscape of digital collaboration, Microsoft 365 SharePoint continues to be a pivotal tool for organizations aiming to enhance their communication and information sharing. The latest YouTube video by Microsoft, presented by Melissa Torres, delves into the new features of SharePoint pages that promise to revolutionize the way businesses operate. This comprehensive guide explores how to design engaging SharePoint sites and pages, leveraging AI, templates, and more to maximize efficiency and creativity.

Leveraging AI and Templates for Enhanced Productivity

One of the standout features highlighted in the video is the integration of Artificial Intelligence (AI) in SharePoint. AI can be a game-changer in content creation, allowing users to automate the authoring and rewriting process. This not only saves time but also ensures consistency and quality across all content. Moreover, SharePoint offers a variety of page and section templates that simplify the design process. These templates provide a solid foundation, enabling users to focus on content rather than layout. However, while templates offer convenience, they may limit creativity if not customized to fit specific organizational needs.

Designing with Images and Web Parts

Visual appeal is crucial in maintaining user engagement, and SharePoint's latest updates make it easier to work with images. Users can now add, replace, and customize images with ease, choosing from stock images or uploading their own. The ability to set focal points ensures that the most important parts of an image are highlighted. Additionally, web parts serve as the building blocks of a SharePoint page, allowing for the inclusion of text, documents, videos, and more. While web parts offer flexibility, they require careful planning to ensure that the page remains cohesive and user-friendly.

Customizing and Publishing Your SharePoint Page

Customization is at the heart of SharePoint's new features. Users can tailor the title area with images, different layouts, and even text above the title to draw attention. The option to show or hide the published date adds another layer of personalization. Once the page is ready, publishing it is straightforward. However, it's essential to consider the audience and ensure that all necessary permissions are in place before making the page public. This step is crucial in maintaining data security and ensuring that only authorized users have access.

Facilitating Collaboration and Engagement

SharePoint's new capabilities extend beyond design to include features that promote collaboration and engagement. Users can share pages easily, allowing for seamless communication within the organization. The immersive reader tool enhances accessibility by providing text-to-speech and translation options, catering to diverse user needs. Moreover, the ability to save pages for later and use page anchors improves navigation and user experience. These features, while beneficial, require users to be proactive in managing content and ensuring that it remains relevant and up-to-date.

Challenges and Considerations

While SharePoint's latest features offer numerous benefits, they also present challenges. Balancing creativity with the constraints of templates and web parts can be difficult. Additionally, the reliance on AI requires a level of trust in technology that may not be comfortable for all users. Ensuring data security and managing permissions is another critical aspect that demands attention. As organizations adopt these new tools, it's essential to provide training and support to ensure that all users can effectively leverage SharePoint's capabilities. In conclusion, Microsoft's latest SharePoint updates provide powerful tools for enhancing organizational communication and collaboration. By understanding the tradeoffs and challenges involved, users can maximize the potential of SharePoint and create engaging, efficient, and secure digital environments.

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Keywords

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