How to use Microsoft Loop to supercharge your Teams meeting notes

The latest update for the meeting software introduces a new feature - meeting notes. These notes will be displayed on the right side of the meeting interface and can be opened in a browser or a second monitor for convenience. This feature allows participants to work together in real time, formulate an agenda, take notes, and assign tasks.

Task assignees will receive email notifications and these tasks will be synced with the Planner and To Do apps. Meeting organizers now have the option to add these collaborative notes prior to meetings, which can be used to prepare agendas or related materials. Post-meeting, these notes can still be accessed by all participants via the Teams calendar meeting details page. These notes are part of the Loop component, which means they can easily be copied and pasted into chats, group chats, emails, and other documents.

Microsoft Loop

Microsoft Loop is a powerful tool that enables users to take meeting notes in Microsoft Teams. With Loop, users can quickly capture important information, assign tasks, and add notes to a meeting without having to switch between applications and windows. Loop also offers a rich set of features, including the ability to create meeting agendas and track tasks, to ensure users get the most out of their meetings. Furthermore, Loop can be used to store documents, photos, and other files, as well as to store meeting notes and other associated information. By leveraging Loop, users can ensure their teams stay productive and organized. With Loop, users can save time and maximize the value of their meetings.

What should you look for in a meeting minute?

Writing meeting minutes can be a crucial task for keeping track of decisions, actions, and information shared during a Microsoft Teams meeting. Here are some tips to consider when writing minutes for a Teams meeting:

1. Preparation: Before the meeting begins, familiarize yourself with the meeting's agenda. Understanding the purpose and anticipated outcome of the meeting will help you focus on relevant points.
2. Attendance: Keep track of who attended the meeting and any notable absences. This can be important for record-keeping and for understanding the context of decisions made.
3. Key Points: Capture the main points from the discussion. You don't need to write down everything that was said, but you should note the significant points of agreement, disagreement, and any decisions made.
4. Action Items: Write down any tasks that were assigned during the meeting, including who is responsible for completing them and any deadlines given.
5. Decisions: Clearly document any decisions made during the meeting. This is critical for providing clarity and accountability after the meeting ends.
6. Use Direct Quotes: Sometimes, the exact wording of a statement is critical, especially if it's a decision or a contentious point. In these cases, use direct quotes.
7. Clarity: Write the minutes in clear, concise language. Avoid using jargon unless it's necessary and understood by everyone who will read the minutes.
8. Review: After the meeting, review your notes and clean them up as needed. It might be necessary to clarify some points or fill in gaps.
9. Share: Once you've finalized the minutes, share them with all attendees and any other relevant parties. This keeps everyone informed and allows for any corrections to be made.
10. Storage: Store the meeting minutes in a secure and organized manner. They may be needed for reference in the future. Microsoft Teams itself provides features to store and manage files.

Remember that the goal of meeting minutes is to provide a clear and concise record of what occurred during the meeting. They should be written in a way that someone who did not attend the meeting could understand what was discussed and decided.

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