NEW SharePoint page template gallery

Key insights

• SharePoint Page Template Gallery: Microsoft has launched a new centralized Template Gallery for SharePoint, giving users access to over 50 professionally designed templates and the ability to save custom templates on their specific sites.
  
• Efficiency and Consistency: The new templates help users quickly create visually appealing pages, saving time on design and ensuring consistent branding across the organization.
  
• Customization Options: Users can start with a template and freely update text, images, and sections without changing the original template, making it easy to personalize content.
  
• Modern Design Features: Templates support flexible layouts and modern image shapes, allowing for attractive and responsive SharePoint pages that work well on different devices.
  
• Centralized Experience: Unlike before, all templates are now easy to find in one place within SharePoint when creating a new page, improving accessibility for content creators.
  
• Global Availability: As of June 2025, this feature is available worldwide for all commercial customers, helping teams communicate more effectively with high-quality content using the latest SharePoint tools.
  

Microsoft has rolled out a major update to SharePoint with the introduction of the new Modern Page Template Gallery, now available to all commercial customers as of June 2025. This change aims to streamline how organizations create visually appealing and professional SharePoint pages by offering a centralized hub filled with ready-made templates. The update, as showcased in a recent official YouTube video, highlights both the technical advancements and practical benefits of this new approach.

The New SharePoint Page Template Gallery: Centralized and User-Friendly

The newly launched SharePoint Template Gallery serves as a centralized location where users can easily browse, preview, and apply a variety of page templates. This gallery is divided into two main categories: From Microsoft and Saved on this site. The first category features over 50 professionally designed templates curated by Microsoft, covering a wide array of business scenarios such as HR, communications, and project management.

Meanwhile, the second category allows site owners and users to save their own custom templates, which can then be reused for future content creation. This dual approach ensures flexibility; users can quickly start with a polished template or maintain consistency with custom designs tailored to their organization’s needs.

Benefits and Practical Advantages for Organizations

One of the standout advantages of the new Template Gallery is the boost in efficiency and consistency it brings to content creation. With ready-made templates, users spend less time on layout and design, enabling them to focus more on delivering clear messages and valuable information. The centralized nature of the gallery also improves accessibility, making it easier for anyone to find and select the right template directly from the page creation workflow.

Furthermore, the templates are highly customizable. After selecting a template, users can modify text, images, and entire sections without affecting the original design. This flexibility ensures that while the visual foundation remains strong, each published page can have its own unique touch. Additionally, collaboration is enhanced as teams can save and share templates within their site, maintaining internal branding while leveraging Microsoft’s best practices.

How to Use the Template Gallery: A Simple Process

The process of creating a new page with the updated gallery is straightforward. Users simply navigate to their SharePoint site, click New > Page, and are greeted by the Template Gallery. Here, they can explore available templates, such as the “Visual topic introduction,” which offers a compelling starting point for most content needs.

Once a template is chosen, users can personalize it by adding their own text, media, and adjusting layout sections as required. Modern design features, including flexible layouts and improved image handling, ensure the result is both attractive and responsive. When satisfied, users can save and publish the page, confident that their changes will not alter the original template.

Key Innovations and Tradeoffs

This update represents a significant shift from previous SharePoint experiences, where templates were scattered and often hard to discover. By consolidating templates into a single, easy-to-find gallery, Microsoft addresses user feedback about accessibility and usability. The expansion to over 50 high-quality templates means more scenarios are covered, supporting diverse business needs.

However, this approach also introduces certain tradeoffs. While centralization improves discoverability, it may require organizations to adapt their existing workflows and train staff on the new interface. Additionally, separating templates from individual pages means updates to a template do not retroactively change pages already created, which safeguards customizations but may lead to inconsistencies if brand guidelines evolve.

Challenges and Future Outlook

Balancing the need for both flexibility and standardization remains a challenge. Organizations must decide when to use Microsoft’s curated templates versus their own, weighing the benefits of professional design against the importance of internal branding. Moreover, as the gallery grows, ensuring that the template library remains organized and relevant will be crucial.

Looking ahead, Microsoft has committed to continually updating the Template Gallery based on user feedback. This ongoing development suggests that SharePoint users can expect even more options and improved features in the near future, further enhancing the platform’s role as a central hub for workplace communication and collaboration.

Keywords

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