Just Announced! NEW SharePoint Sharing System!

Key insights

• New SharePoint Sharing System: Microsoft announced a new, simplified way to share files in SharePoint, making it easier for users to manage and share information.


• Hero Link: The new system features a "Hero Link," which allows users to quickly create and send sharing links with just a few clicks.


• Secure By Default: Files shared through the new system are more secure by default, helping protect sensitive information without extra steps from users.


• External User Access: The update improves how external users can access shared content, while also providing options to tighten security as needed.


• Single Pane of Glass: Users will benefit from a unified view for managing all their sharing activities, making it easier to track and control access.


• M365 Copilot Integration: The new sharing system will work with M365 Copilot, offering smart suggestions and notifications to enhance collaboration and keep everyone informed about shared files


 

Introduction to SharePoint’s New Sharing System

Steve Corey recently released a detailed YouTube video breaking down Microsoft’s announcement of a revamped sharing system for SharePoint, introduced at the M365 Community Conference. According to the presenter, this new approach promises to make sharing files within SharePoint both more intuitive and secure. The update is set to address longstanding confusion among users, ensuring that sharing information becomes a straightforward process for everyone.

As organizations continue to rely heavily on collaboration platforms, the need for simplicity and robust security has never been greater. This announcement comes at a crucial time when businesses are seeking ways to streamline file sharing while maintaining tight control over sensitive data.

Key Features and User Experience Enhancements

One of the standout elements highlighted in the video is the introduction of the “Hero Link”, a feature designed to centralize and clarify sharing actions within SharePoint. By offering a single, prominent method to distribute files, Microsoft aims to reduce user error and eliminate confusion about which sharing option to select.

Furthermore, the updated system integrates seamlessly with existing workflows, presenting sharing options in a familiar interface. This “single pane of glass” approach means users can manage permissions, send links, and monitor sharing activity all from one place. As a result, the learning curve for new users is significantly reduced, which could lead to broader adoption across organizations.

Security Improvements and External Collaboration

Security remains a top priority in Microsoft’s new sharing system. Steve Corey notes that the platform is now “Secure By Default”, meaning files will only be accessible to intended recipients unless explicitly changed. This marks a shift from older models where links could sometimes be forwarded or accessed by unintended parties if not properly configured.

The update also addresses concerns about sharing with external users. While collaboration with partners outside the organization is still supported, the process now includes clear prompts and additional controls. These measures ensure that external access is granted responsibly, balancing the need for openness with the imperative to protect confidential information.

Keywords

SharePoint sharing system SharePoint new features SharePoint 2025 update SharePoint collaboration tools Microsoft SharePoint sharing improvements SharePoint file sharing secure SharePoint user permissions SharePoint document management