New Page Template Gallery in SharePoint

Key insights

• Page Template Gallery: SharePoint has introduced a new Page Template Gallery, offering a centralized and visually rich way to browse, preview, and manage templates for your sites. This makes it easier to find and use the right template for any page you want to create.
   
• Simplified Content Creation: The gallery streamlines content creation by providing over 50 ready-made out-of-the-box (OOB) templates and supporting custom templates. Users can quickly select, preview, and apply these templates when building team sites, communication sites, or intranet portals.
   
• Consistent Layouts and Branding: By using standardized templates from the gallery, organizations can maintain consistent layouts and branding across their SharePoint pages. This helps reinforce a unified look throughout your site.
   
• Customization Options: Users can customize selected templates by adding or removing web parts, moving sections, or changing content. These edits do not affect the original template, allowing flexibility without losing standard designs.
   
• Centralized Management: The new approach centralizes both Microsoft-provided templates and user-created ones in one location. This enhances discoverability and ensures that all available options are easy to find when creating new pages.
   
• Flexible Sections Feature: New templates take advantage of flexible sections—a recent SharePoint feature—allowing creators to design more dynamic and engaging layouts with shapes on images and varied content arrangements.
   

SharePoint Launches Dynamic Page Template Gallery: A Game Changer for Content Creators

Microsoft SharePoint has taken a major step forward with its latest update, introducing a dynamic Page Template Gallery designed to streamline the content creation process. In a recent YouTube video by Ami Diamond [MVP], viewers are guided through this new feature, which promises to enhance user experience and help organizations maintain consistency across their digital environments. This news story breaks down what the update means for users, how the technology works, and the broader implications for collaboration and productivity within SharePoint.

What Is the SharePoint Page Template Gallery?

The Page Template Gallery is a centralized hub within SharePoint, allowing users to browse, preview, and apply a wide range of page templates. According to Ami Diamond, this gallery includes over 50 new out-of-the-box templates, making it easier than ever to discover layouts that suit different needs. The gallery brings together both Microsoft-provided and custom templates, offering a visually rich interface that simplifies the entire process of page creation.

With this centralized approach, users can build anything from team sites to communication portals without having to start from scratch each time. The gallery is accessible directly when users choose to create a page, seamlessly integrating into the familiar SharePoint workflow. This marks a significant improvement over previous iterations, where templates were scattered or less accessible.

Advantages of the New Template Gallery

One of the biggest advantages highlighted in the video is the simplification of content creation. By providing a variety of ready-made templates, SharePoint reduces the time and effort required to design new pages. Users can quickly select a layout, apply it, and then customize as needed—helping teams focus on content rather than formatting.

Another key benefit is the consistency the gallery brings to site design. While current limitations mean templates cannot be shared across different sites, the update ensures that pages within a single site maintain a unified look and feel. This consistency is especially valuable for organizations looking to reinforce their branding and user experience.

Additionally, the new gallery leverages recent SharePoint innovations, such as flexible sections and the ability to apply shapes to images. These enhancements make each template more adaptable and visually engaging, catering to a variety of content needs without sacrificing aesthetics.

How the Template Gallery Works

Ami Diamond’s walkthrough covers the basics of using the new gallery. When creating a new page, users are presented with the option to browse templates or start from a blank canvas. Upon selecting a template, they can further personalize it by adding, moving, or removing web parts and sections. Importantly, these changes do not alter the original template, allowing for experimentation without risk.

Custom templates are also supported. Users can save their own page designs as templates, making it easy to replicate successful layouts across similar projects or teams. This flexibility empowers organizations to develop their own standards and best practices within SharePoint.

Balancing Flexibility and Consistency: Tradeoffs and Challenges

While the new gallery offers many improvements, there are tradeoffs to consider. The inability to use templates across multiple sites is a notable limitation, particularly for larger organizations wanting to enforce company-wide standards. As a result, site owners must balance the desire for flexibility with the need for consistency within each site.

Furthermore, managing a growing collection of templates—both out-of-the-box and custom—could pose organizational challenges. Ensuring templates remain up-to-date and relevant requires ongoing attention, especially as SharePoint continues to evolve. However, these challenges are not insurmountable and will likely be addressed in future updates.

Looking Ahead: Impact on SharePoint Users

The rollout of the Page Template Gallery is expected to reach most users by the end of 2025. As organizations adopt this feature, content creators and site owners will find it easier to maintain visual standards and improve collaboration. The gallery's intuitive design lowers the barrier for less technical users, while still providing the customization advanced users demand.

In summary, SharePoint’s dynamic new gallery sets a strong foundation for future enhancements. By making content creation more accessible and consistent, Microsoft is reinforcing SharePoint’s role as a central hub in the digital workplace. Ami Diamond’s video provides a clear and practical overview, helping users get the most out of this exciting update.

Keywords

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