OneDrive & SharePoint: Effective Organization Techniques

by HubSite 365 about Microsoft

Software Development Redmond, Washington

Pro UserOneDrive

Empower hybrid work with efficient file organization and collaborative techniques in Microsoft OneDrive and SharePoint.

Mastering Organization and Collaboration with OneDrive and SharePoint

The relevance of quick and flexible access to important files cannot be overemphasized in the era of hybrid work, making tools like OneDrive and SharePoint indispensable. The team tirelessly work to provide effective features to make organization and collaboration easier, be it working solo or collaborating securely on tasks. New techniques are being developed to enhance file management and accessibility, irrespective of work location.

Users are now offered a more consistent experience when accessing files across Teams, SharePoint and OneDrive. (more info) Concepts of faster and efficient collaboration are being introduced.

Finding Your Team and Library Management

Accessing most frequently visited Teams is made seamless. Users can directly access files stored in their different channels. Sales teams, for instance, can use the slide-in menu to access their recent list and directly navigate to files without any hitch. Team channels can be added to the Quick Access list for more convenience.

A dropdown has been added to SharePoint and OneDrive enabling users to switch between different document libraries associated with a team. Users will appreciate considerably faster access to important files, and hence, increased productivity. Besides that, shared libraries can be pinned to the Quick Access section, providing easy and quick reach to the most used locations.

Moving and Deleting Files

When shifting or replicating files in either SharePoint or OneDrive, users will find a new destination for their content. This experience is now more familiar, easing the move of files within SharePoint libraries or OneDrive folders. Once files are ready for review, a simple Move command allows users to relocate their content to the preferred folder.

To maintain an uncluttered workspace, deleting a large number of files (up to 10,000 items) at once is now supported. Coupled with the ability to move files over to a specific location within OneDrive, organizing files is simpler than ever. The end goal is to continually develop a productive, secure, and collaborative space within Office 365 accessible on all devices.

Read the full article Effective Organization Techniques for OneDrive and SharePoint Users

OneDrive - OneDrive & SharePoint: Effective Organization Techniques

Learn about Effective Organization Techniques for OneDrive and SharePoint Users

Cloud data management and coordination are essential aspects in a contemporary work environment, particularly for users of Sharepoint and a particular cloud storage service. Having the capacity to access vital files anywhere you are is critical in this era of hybrid work. The team behind this cloud storage service is perpetually working to ensure that users have all they need.

From Office files to images and videos, everything is readily available whether working individually or teaming up with colleagues or external individuals for efficient collaboration. Recently, significant efforts have been invested in developing efficient modes of arranging and accessing files, regardless of the work location. Let's delve into an example relating to the marketing sector.

The team constantly adds features to augment collaboration capacity, regardless of using this cloud storage, Teams, or SharePoint. One of the major focal areas currently is to provide a more consistent experience during file access. Users can access all Teams in a single place.

Through the cloud storage service, you can access your most frequently visited Teams. When you select 'More locations', you'll see a list of all your Teams and Document Libraries. This allows you to directly access files stored in these sections. These Teams can also be pinned to the Quick access list for added convenience.
'Switching between libraries' functionality is now in both the cloud storage service and SharePoint. This allows users to easily switch between multiple document libraries associated with a Teams team or a SharePoint Site. Shared libraries can be pinned and un-pinned for quick access.
Users can select 'More locations', then select 'Crisis Management'. In the document library, you select 'Pin to Quick access', and the Crisis Management library is added to your Quick access list.

A new destination can be selected when users move or copy files and folders in this cloud storage service or SharePoint. This familiar picker experience aids easy navigation between SharePoint libraries or directories as files are moved or copied. This significantly helps to organize your file shortcuts.

Users can now add shortcuts to shared folders directly, making it simpler to access important files. One good practice is to delete files you no longer need to keep your workspace uncluttered. The team behind this cloud storage service continuously evolves it as a place to access, share, and collaborate on all files, keeping them protected and readily accessible on all devices.

To further boost your skills on the subject, you can check the storage service's flipbook for tips on improving your collaborative files experience, keep up-to-date with the blog and release notes, and explore the new and updated documentation.

End-user training resources are also available on the Office support center. This cloud storage team appreciates your support and looks forward to your continued feedback.

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