Creating an Effective SharePoint Document Library Approval System

The flow shown utilizes a SharePoint document library and Approvals to request a file review, approve or reject the file, and update the SharePoint library. Power Automate Flow addresses “File is Locked” error handling. Finally, see what a Doc Library looks like as Power App! This PnP Community demo is taken from the Microsoft Power Platform community call – July 2022, recorded on July 20, 2022.

Demo Presenter

• Lindsay Shelton (Stowers Institute for Medical Research)

Supporting materials

• Sample - Request Review and Approval for a Selected File
  https://github.com/pnp/powerautomate-samples/tree/main/samples/request-review-and-approval-for-a-selected-file
• Power Automate – Avoiding “File Locked For Shared Use” Failing Your Workflow
  https://thrivenextgen.com/power-automate-file-lock-fail/

More about this topic

• Require approval of documents in SharePoint using Power Automate
  Documents that contain sensitive information often require approvals. With the content approval feature in SharePoint, you can put a simple approval process for documents in a specific document library.
  https://docs.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/guidance/require-doc-approval
• How to request document approval in SharePoint using Power Automate
  Let’s face it. Document approval is one of the most frequent requests in day-to-day collaboration. Whether you need formal approval or a quick check-up from someone before the document is shared with the masses, an approval mechanism is often required.
  
  https://sharepointmaven.com/how-to-request-document-approval-in-sharepoint-using-power-automate/