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New Grant Access functionality (icon) – in Manage Access new Experience SharePoint and OneDrive
SharePoint Online
Jun 26, 2023 11:00 AM

New Grant Access functionality (icon) – in Manage Access new Experience SharePoint and OneDrive

by HubSite 365 about Ami Diamond [MVP]

SharePoint Online / Microsoft Teams /Microsoft 365/ Expert at P.Z Projects

Pro UserSharePoint OnlineLearning Selection

Up until now it was not possible to add direct access to a user via the new in Manage Accesc

Microsoft's SharePoint and OneDrive platforms, known as the "Grant Access" feature. This new attribute is part of Microsoft's ongoing commitment to enhance and streamline user experience, and it is bound to revolutionize the way we share and manage access to files and folders within these platforms.

Microsoft has integrated the new "Grant Access" feature into the "Manage Access" section of the new SharePoint and OneDrive experience. This addition seeks to empower users with the ability to provide direct access to other individuals in a more flexible and intuitive way. Prior to this update, such direct access granting was either limited or non-existent, causing constraints in situations that demanded specific user access configurations.

In this more extensive discussion, we'll explore the process of using this feature and also introduce the new icon that has been developed as part of this enhancement.

Firstly, the new icon developed for the "Grant Access" feature is visually intuitive, designed to be easily recognizable for users familiar with Microsoft's aesthetic approach. It is located within the "Manage Access" panel, which can be accessed by right-clicking on a specific file or folder within your SharePoint or OneDrive platform, and then selecting the "Manage Access" option.

Once you are within the "Manage Access" panel, you will see the new "Grant Access" icon. Upon clicking this icon, a dialogue box will appear, prompting you to specify the individuals or groups to whom you wish to grant access. Here, you can simply type the email addresses of the intended recipients or, if they are within your organization, their names. Microsoft's intelligent platform will auto-suggest matches as you type, making the process swift and error-free.

After specifying the recipients, you will have the option to decide the level of access you wish to grant - either "View" or "Edit". This enables you to maintain control over the files or folders, preventing unauthorized changes where necessary.

Once you have completed these steps, the specified individuals will receive an email notifying them about the access you have granted them. They can then directly access the shared files or folders without having to send a separate request for access, thereby streamlining the collaboration process.

In summary, the new "Grant Access" feature in SharePoint and OneDrive aims to offer an enhanced and seamless experience for users, providing more control and flexibility in sharing and managing access. The user-friendly new icon and intuitive process significantly simplify direct access granting, aligning with Microsoft's continual dedication to improve their platform's functionality based on user needs and feedback. As we further explore this feature, we encourage users to familiarize themselves with this functionality to maximize their use of Microsoft's robust SharePoint and OneDrive platforms.

Learn about New Grant Access functionality (icon) – in Manage Access new Experience SharePoint and OneDrive


Microsoft has recently added a new Grant Access feature to Manage Access in the new Experience of SharePoint and OneDrive. This feature allows users to grant direct access to other users, which was not possible before. In this short video, you will learn how to use the new icon and functionality.


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