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Optimize Contract Management with SharePoint Syntex in Microsoft 365
Boost Contract Management with SharePoint Syntex in Microsoft 365 Expert Guide
This video/article describes how to create a contracts management solution for your organization by using Microsoft Syntex and components of Microsoft 365. It provides you with a framework to help you plan and create a solution that fits your unique business needs. Even though this solution talks about contract management, you can adapt it to create other document management solutions, such as for statements of work or invoices.
Microsoft 365 with SharePoint Syntex is a powerful platform for creating contract management solutions. It offers a comprehensive set of features and tools to help organizations manage their contracts, such as document and workflow automation, automated document indexing, version control, secure document sharing, and advanced analytics.
The SharePoint Syntex platform enables organizations to create a central repository for contracts and related documents. This allows contract managers to identify, track, and manage contracts and their related documents from one central location. It also provides an intuitive interface for editing, approving, and archiving contracts, as well as for creating custom templates and forms.
Additionally, the SharePoint Syntex platform provides advanced analytics capabilities. This allows organizations to gain insights into their contract data and better understand their contracts' performance. It also enables contract managers to identify patterns and trends in their contracts and to identify opportunities for improvement.
In short, Microsoft 365 with SharePoint Syntex is a powerful platform for creating contract management solutions. It provides an intuitive interface for editing, approving, and archiving contracts, as well as advanced analytics capabilities to gain insights into contract performance.
Manage contracts using a Microsoft 365 solution - Microsoft Syntex | Microsoft Learn
- Identify contracts. Your organization works with many documents, such as invoices, contracts, statements of work, and so on. Some are digital assets sent through email, and some are paper assets sent through traditional mail. You need a way to identify all customer contracts from all other documents, and then classifying them as such.
- Track the history of contract approvals. Your organization needs a reliable way to find whether contracts have been either approved or rejected, and whether payment has been processed.
- Site to manage contract approvals. Your organization needs to set up a collaborative site in which all required stakeholders can easily review contracts. Stakeholders should be able to review the whole contract if needed, but mostly care about seeing several key fields from each contract (for example, customer name, PO number, and total cost). Stakeholders should be able to easily approve or reject incoming contracts.
- Route reviewed contracts. Approved and rejected contracts need to be routed through a specific workflow. Approved contracts need to be routed to a third-party application for payment processing. Rejected contracts need to be routed for additional review.
More links on about Microsoft 365/Syntex
May 16, 2022 — May 16, 2022Steps to setup Syntex for contract management · Step 1: Gather examples · Step 2: Create a classifier and explanation · Step 3: Create an extractor.
Deploy Contract Management Software on your Microsoft Office 365 SharePoint and easily manage your entire contra