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Do you need a backup for Microsoft 365?
M365 Admin
Sep 11, 2023 12:55 PM

Do you need a backup for Microsoft 365?

by HubSite 365 about Peter Rising [MVP]

Microsoft MVP | Author | Speaker | YouTuber

AdministratorM365 AdminM365 AdminLearning Selection

In this video, I delve into the debate of if you need a backup for your Microsoft 365 data. This is a divisive subject and admittedly

Is a backup necessary for Microsoft 365? This question has sparked much debate and there has been changing opinions over the years. Microsoft Inspire 2023 has highlighted the introduction of Microsoft 365 Backup and Microsoft 365 Archive, a move motivated by the fact that customers are adding more than 2 billion documents daily to the Microsoft 365 environment. The traditional manual processing and managing of content is no longer effective due to its unstructured nature and scale.

Microsoft Syntex, which was announced last year, uses artificial intelligence to automatically process your content, enhancing its value and making it easily manageable at scale. With the growth in content volume, the need to protect this content becomes incredibly important in order to maintain availability and manage costs. To address these issues, Microsoft is introducing Microsoft 365 Backup and Microsoft 365 Archive at Microsoft Inspire.

Due to the rise in ransomware encryption attacks and security breaches, cybersecurity has to be a priority for organizations to protect their data and sensitive information. Organizations must meet regulatory requirements and possess a system that can recover their data promptly. Microsoft 365 Backup can recover OneDrive, SharePoint, and Exchange Online data swiftly while keeping the data within their security boundary.

  • It can backup all SharePoint sites, OneDrive accounts, and Exchange mailboxes in your tenant
  • It can restore files, sites, and mailbox items from a prior point in time
  • It enables you to search or filter content in your backups using key metadata

Microsoft 365 Backup can be accessed directly through the Microsoft 365 admin center, or through partner applications built on Microsoft's Backup APIs. Adopting these technologies through partners can provide unique experiences within a single pane for your Microsoft 365 and non-Microsoft 365 data sources.

Microsoft 365 Backup will be available in public preview in Q4 this year. Microsoft 365 Archive is another feature being developed to address the exponential content growth. This is largely driven by the increasing collaboration and the import of large transactional data to exploit Microsoft's advanced content AI services and integrated security.

Extra Notes on Microsoft 365 Backup and Archive

Microsoft 365 Backup and Archive will serve as powerful tools for safeguarding your data and meeting regulatory requirements. With the increasing data volume generated from daily operations and collaborations, backup and archive tools are becoming more and more essential. Microsoft 365 Backup and Archive are created by leveraging AI technologies which can significantly enhance data security and make data management at scale possible.

Learn about Do you need a backup for Microsoft 365?

The text discusses the importance of data backup in Microsoft 365 and introduces Microsoft 365 Backup and Microsoft 365 Archive that were presented at Microsoft Inspire 2023. The author addresses the need to manage and protect the increasing amounts of information stored within Microsoft 365 due to the rise in ransomware encryption attacks and security breaches. The newly introduced features aim to remedy the problem of unstructured data and improve content management at scale, by using AI to process content, bring it into critical workflows, and as well as helping meet regulatory requirements.

Microsoft 365 Backup provides recovery of OneDrive, SharePoint, and Exchange Online data at high speeds for large volumes of data with a restore service level agreement (SLA), all within the Microsoft 365 security boundary. Furthermore, it allows users to backup all or select SharePoint sites, OneDrive accounts and Exchange mailboxes while also enabling the restoration of files, sites and mailbox items to a prior point-in-time. Finally, you can search or filter content in your backups using key metadata. More information on these features is available in Microsoft Inspire's featured session.

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