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SharePoint Create list item in a folder
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SharePoint Online
Aug 31, 2023 1:30 PM

SharePoint Create list item in a folder

by HubSite 365 about Dennis Goedegebuure (Expiscornovus) [MVP]

Senior Technical Consultant at Ultima Business Solutions | Microsoft MVP Business Applications

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How to create an item in a folder of a SharePoint Online list using a Power Automate flow. URI Headers Body Screenshot with example Sample data ListName

Creating an item in a folder of a SharePoint Online list using a Power Automate flow requires you to first create a folder in the list. To enable folder creation, the list owner or a user with design permissions must go to List settings > Advanced settings > Folders and select "Yes" for "Make "New Folder" command available?". In SharePoint Server 2016 or SharePoint Server 2013, this can be done under advanced settings where you can choose if the New Folder command appears. Once this is set, go to the SharePoint site containing the list, select the list name on the Quick Launch bar, or select Settings Office 365 Settings button, and go to Site contents, and then select the title of the list you want to add folders to.

 
  • After selecting the Files tab, in the New group, select New Folder.
  • If the New Folder command isn’t available, it can be turned back on under List Settings and Advanced settings.
  • Name the new folder in the dialog box and select Create or Save.
  • To rename the folder later, select the ellipses, select Rename and change the folder’s name.
  • To navigate up in the folder hierarchy, select the List tab and then select Navigate Up.
 

Instead of folders, SharePoint views can be used to filter, sort, and group content in multiple ways.

Using SharePoint Views Over Folders

SharePoint views provide an alternative to using traditional folders for managing and organizing content. These views allow users to filter, sort, and group content in various ways, providing greater flexibility and control over how content is displayed and accessed compared to using folders. They also promote better visibility of content, as items aren't hidden in nested folder structures. Therefore, for users seeking greater customization and improved content management, using SharePoint views may be a more preferable option over folders.

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SharePoint provides users with the ability to create folders in lists to help them organize and manage their content. Through the List Settings page, users with owner or design permissions can turn on the ability to create a folder, and then they can create a folder in the list. Additionally, users with design permissions can turn on the ability to invite people to share the folder. In addition to creating folders, users can also use SharePoint views to filter, group, and sort content in multiple ways. To create a folder in a list, go to the List Settings page, select Advanced Settings, and make sure that the “Make ‘New Folder’ command available” box is checked. Then, select the Files tab on the ribbon and select “New Folder”. Enter a folder name in the Name field, and select “Create” or “Save”. To rename the folder later, select the ellipses in the dialog and change the name in the Name field. To quickly go up a level in the folder hierarchy, select the List tab on the ribbon and select “Navigate Up”.

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Keywords

SharePoint Create folder, Microsoft 365, SharePoint Server 2016, SharePoint Server 2013, Power Automate flow, Views instead of folders