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Microsoft 365 Resource Mailboxes Step by Step!
Exchange Online
May 26, 2023 7:00 AM

Microsoft 365 Resource Mailboxes Step by Step!

by HubSite 365 about Andy Malone [MVP]

Microsoft 365 Expert, Author, YouTuber, Speaker & Senior Technology Instructor (MCT)

AdministratorExchange OnlineM365 Hot NewsM365 Admin

Have you ever wondered how Microsoft 365 & Exchange Online Resource mailboxes work?

Microsoft 365 Resource Mailboxes are specialized mailboxes used to manage and track shared resources, such as conference rooms, equipment, or other physical resources. Resource Mailboxes are available in Microsoft Exchange Online and Microsoft 365 and allow you to set up a mailbox for a specific resource, such as a conference room, and assign permissions to users to manage calendar events for that resource.

This piece is an introduction to an educational episode focusing on Microsoft 365 & Exchange Online Resource mailboxes. The episode promises a comprehensive, step-by-step guide covering the creation, administration, and usage of these mailboxes, including scheduling with them via Outlook. This tutorial aims to enhance understanding and skills related to Microsoft 365 and Exchange Online, making it beneficial for those wishing to deepen their knowledge in these areas. The author also invites the audience to visit his website,, likely for more informative content.

With Resource Mailboxes, users can book resources for meetings by using Outlook or Microsoft Teams, and they can easily view the availability of a resource, such as a conference room, at any given time. Resource Mailboxes also provide a centralized location to store and manage all resource-related emails, such as confirmations, requests, or cancellations.

To set up a Resource Mailbox in Microsoft 365, you will need to create a new mailbox, assign permissions to users who can manage the resource, and configure the calendar settings for the mailbox. You can also use the resource mailbox to manage availability, set up notifications, and define how long a resource can be booked in advance.

May 16, 2021 — Click the + icon. Select Office 365 mailbox to create a new mailbox in Office 365.

Feb 7, 2023 — Step 2. Resource Setup ... Click on add a room resource. The Set up room mailbox will appear. Enter a Name for your Resource. The name should be ...

Jun 7, 2017 — Log in to Office 365 using an administrator account. · Click Resources in the list of options in the left pane. · Click Rooms and equipment under ...