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Optimal Data Storage Solutions in Microsoft Power Apps
Power Apps
Oct 14, 2023 7:33 PM

Optimal Data Storage Solutions in Microsoft Power Apps

by HubSite 365 about Pragmatic Works

Citizen DeveloperPower AppsLearning Selection

Master data storage and access in Microsoft Power Apps. Learn to use connectors, dataflows, and Dataverse for data security and optimization.

Understanding Data Storage Options in Power Apps and Power Platform

The YouTube video by "Pragmatic Works" discusses the importance of understanding data storage in Power Apps and the variety of options you have for storing and accessing data. This includes the use of connectors, dataflows, and Dataverse for interfacing with different data sources including SharePoint, SQL Server, and Office 365.

More importantly, the video highlights the advantages and limitations of each option and provides guidance on choosing the best one for your specific use case. This crucial factor can influence how you create new data, read, write or copy from an existing system within Power Apps.

Practitioners like you who are keen on optimizing your data storage will find this resource very helpful. You will learn how to effectively secure your data while maximizing its accessibility. For instance, the video elaborates on using dataflows to effectively move, prepare, transform, and ingest data across all your systems, thus optimizing its utility.

The video, too, introduces the concept of data governance in the Power Platform. This includes understanding the difference between personal data and customer data. Both are fundamental as the former can be used to distinctly identify a person, while the latter encompasses the former as well as other forms of customer information.

A distinction is also made in regards to Azure Active Directory (Azure AD) tenant. This is essential in a more global context where businesses operate across multiple geographical regions. An understanding of multi-geo deployment and Azure’s data residency policy is key in such situations.

Moreover, a deep dive is taken into understanding how Power Platform stores, handles, and transfers data. This covers how Power Platform app is stored, how data is encrypted, and the use of Microsoft-managed keys for data encryption.

SharePoint, SQL Server, and Office 365

If you want to successfully store your data in Power Apps, you have to know about the different storage options available. You can use connectors, dataflows, and a powerful tool called Dataverse to work with various data sources including SharePoint, SQL Server, and Office 365. Additionally, it's important to know about the benefits and potential limitations linked to each option, as well as how to select the best one based on your app scenario. The data you're dealing with could be newly generated or existing, and you either might be duplicating it or reading and writing from the system. Optimizing and securing your data storage in certain Microsoft applications requires a good understanding of these elements.

Moreover, in the Power Platform, there's a clear differentiation between personal and customer data. The first refers to data that can be utilized to identify individuals, whereas the latter includes personal data and additional customer information, such as URLs, metadata, and employee authentication info. It's crucial to appreciate these distinctions to ensure data safety and compliance.

Focusing more on Power Platform, data storage and governance play a key role. The platform is associated with Azure Active Directory (Azure AD) tenant, a hosting hub for an organization's relevant details and safety protocols. When you sign up for the Power Platform services via an Azure AD tenant, it correlates your chosen realm to the most fitting Azure geography. Depending on the residency of your business, you might end up with a multi-geo deployment. In this case, only metadata connected to the environment is saved in the home geo, and the remaining data is stored remotely. To ensure data resilience, Microsoft often replicates data to other regions.


  • Understanding Data Management

Power Platform also has clear guidelines on how it stores, processes and transfers your data. Stored data remains in its original source, such as Dataverse or SharePoint, and is encrypted. Data in processing, or data being used interactively or through a background process, is loaded into the memory space of one or more service workloads and isn't encrypted. Data in transit is required to be encrypted using specified technologies, and any incoming request attempting to use lower encryption is rejected.


  • Advanced Security Features

Lastly, Power Platform offers advanced security features, such as service tags, to provide specific licensing requirements. Essentially, service tags are a collection of IP address prefixes linked to a specified Azure service. These tags can help minimize the complexity of continuous updates to network security rules, and Microsoft supervises the addresses covered by the service tag to ensure they are up to date.


By understanding these aspects and leveraging Microsoft's solutions, you can enhance your experience in the dynamic world of Power Apps and data storage to manage your enterprise data effectively and securely.


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