Power Platform: New Maker Inventory Tool

Key insights

• Maker Inventory Tool in the Power Platform Admin Center gives admins a single dashboard to see makers’ resources like agents, canvas apps, model-driven apps, and cloud flows.
  
• Open the tool under Manage > Inventory; use focused tabs such as App Inventory and Copilot Studio to narrow results, choose columns to show, and export results to Excel for offline review.
  
• The system supports high-scale querying, handling hundreds of thousands to millions of items, and refreshes resource changes in about 15 minutes for near real-time visibility.
  
• Use the fast search and flexible filters (environment type, owner, creation date) plus customizable views to quickly find specific makers or assets across the tenant.
  
• Inventory data is available via APIs, so teams can integrate it into governance workflows, automation, and custom admin apps to improve tracking and control.
  
• Key benefits include centralized visibility, stronger governance, and easier compliance; note limitations such as phased (early) access for some customers and continuing feature updates, so verify coverage and API limits when planning rollout.
  

Overview of the video and its author

The recent YouTube video by Daniel Christian [MVP] covers the new Maker Inventory Tool added to the Power Platform Admin Center. In clear, step-by-step segments, the presenter walks viewers through how tenant administrators can discover, search, and export inventories of makers’ resources across their environment. Moreover, Daniel times his demonstrations and highlights response times, which helps viewers judge practical performance. Consequently, the video reads as both a walkthrough and an operational review aimed at administrators and governance leads.

Daniel frames the topic in the context of enterprise governance and administration, and he briefly revisits the broader CoE Toolkit to set expectations. Then, he moves into a focused demonstration of the Maker Inventory Tool, showing how it surfaces apps, flows, and agents. This structure helps viewers understand how the new page complements existing governance tools and why it matters for scale. The result is a practical introduction rather than a deep developer tutorial.

Key features and practical performance

The video emphasizes the inventory’s ability to present a unified view of makers’ artifacts, including canvas apps, model-driven apps, cloud flows, and the newer AI agents created via Copilot Studio. Additionally, Daniel demonstrates flexible filtering, customizable columns, and direct Excel export, which together make routine audits and reporting easier. Importantly, he highlights that inventory updates occur in roughly 15 minutes, delivering near real-time visibility for administrators. Therefore, organizations can rely on relatively fresh data when making governance decisions.

In terms of scale, the presenter shows that the tool is optimized for high-volume querying, able to handle hundreds of thousands to millions of items without major delays. He times retrievals during a live demo to illustrate consistency and responsiveness at scale, which is useful for teams managing large tenants. However, he also notes that very complex filters or extreme loads may still slow some queries, so admins should test scenarios against their own data. Overall, the tool appears designed to reduce manual overhead and speed up routine inventory tasks.

Admin workflows and integration possibilities

Daniel walks through common administrative workflows such as searching by owner, environment type, or creation date and then exporting results for further analysis. He also demonstrates how inventory data can be accessed through APIs, enabling integration with custom governance apps and automated workflows. This capability means administrators can embed inventory checks into policy enforcement or compliance reports, which supports continuous governance practices. As a result, teams can use the inventory both as a dashboard and as a programmatic data source.

Furthermore, the video highlights tabs like App Inventory and the Copilot Studio view, providing focused lenses for app and agent management. By doing so, Daniel shows how admins can handle traditional Power Platform artifacts alongside emerging AI-driven components. This integrated approach helps bridge the gap between established app governance and newer agent lifecycle concerns. Consequently, organizations adopting AI agents gain a coherent path to manage them alongside apps and flows.

Tradeoffs, limitations, and operational challenges

While the video praises speed and centralization, it also points out current limitations, such as early access availability and selective rollout to customers. Daniel underscores that not every tenant will see the feature immediately, which can complicate phased governance rollouts. Moreover, he notes limits around very specific filtering scenarios and potential API rate constraints for massive extract jobs. Therefore, planning and staged adoption remain important for larger organizations.

Another challenge mentioned is balancing visibility and privacy: giving admins broad inventory access accelerates governance, but it also raises questions about least-privilege access and data exposure. Daniel suggests combining the inventory with environment-level controls and admin connector rules to mitigate risks, which requires coordination across security and platform teams. Thus, while the tool simplifies discovery, it also forces organizations to refine their access and monitoring strategies.

Implications for governance and next steps

In conclusion, the video presents the Maker Inventory Tool as a meaningful step toward enterprise-grade administration within the Power Platform. Daniel makes a persuasive case that the tool reduces manual effort, enhances visibility, and supports integrations for automated governance. However, he also recommends testing the tool in pilot environments and aligning it with internal policies before broad rollout, which is practical advice for minimizing disruption. Consequently, administrators should treat this release as an opportunity to revisit their environment strategy and governance workflows.

Looking ahead, the presenter anticipates ongoing enhancements and broader availability, reflecting Microsoft’s continued focus on governance and AI agent management. For now, the video offers a solid, pragmatic guide to the tool’s current capabilities and constraints, helping IT teams decide how and when to adopt it. Therefore, readers and administrators should watch the demonstration to see a realistic representation of performance and to plan their own evaluations accordingly.

Keywords

Maker Inventory Tool Power Platform, Power Platform Admin Center maker inventory, Power Apps inventory tool, Power Platform governance tools, Maker inventory dashboard Power Platform, Admin Center inventory management Power Platform, Power Platform maker insights, Power Apps admin center inventory