Essential Tips for Creating SharePoint News: Top 10 Guide

by HubSite 365 about Ellen van Aken

Pro UserSharePoint Online

Explore 10 additional insights on crafting SharePoint News from a Microsoft expert, covering images, description use and more.

Learn More About Creating the Perfect SharePoint News Feed

The article is an interesting piece by Ellen van Aken, stressing the necessity of understanding key features within creating SharePoint news posts. It is an update on her previous article that provided '15', later updated to '16', tips on creating SharePoint news posts. She's offering an additional '10 more things' in the current blog post.

It's highly recommended to maintain consistency while creating news publishers, using the advantageous options provided by SharePoint. With the wide array of web parts, columns, fonts, and font colours, it's easier to achieve that consistent look and feel that you want for your intranet. Aken has previously shared guidelines on how to effectively achieve such results.

Uploading an image from your Web Search or Site assets gives you control and ensures you know where the image is stored for easy reusability. The Stock Images and Organizational Assets are useful if you are concerned about intellectual property rights. It's also worth noting that using an image from Web Search and Upload creates a new folder and file in your Site Assets library, unlike other options.

Identifying and resolving common image troubleshooting issues can be helpful. For instance, if you're using the 'Plain' page template, readers may lack permission to view an image, or the image might have been deleted or moved. Other scenarios could be if the post was promoted to Yammer.

How your news post appears on Yammer depends on several factors. The Description field in the Page Details, although easily overlooked, can be pretty useful. It can be employed to create a quick summary of your post or hide keywords that would be used in Search results.

The publication date of a news article, visible on the News web part, doesn't show up within the news post itself. It may be a good practice to include the date from the web part settings in the event of a post with a long lifespan.

Reader's interaction with the post can be managed. By default, Likes and Comments notifications are sent to the person who published the post. The blog post also provides workarounds to redirect these notifications to the intellectual owner of the post if necessary.

In some cases, the 'See all' link might not be visible, limiting access to more news items or creating a newsletter. This can happen with less than five published news posts, use of Hub News display or when 'Title and Commands' is hidden in the web part settings.

The SharePoint news Carousel, despite Microsoft's focus on inclusive design, does not entirely meet user expectations, as the content indication is limited to the title only.

The dynamic nature of SharePoint keeps revealing new and more useful tips hence the importance of continuous learning and updating as emphasized by the blog post author.

For more information, do visit SharePoint team collaboration for a comprehensive guide on SharePoint Online.

Wrapping it up

SharePoint is a powerful resource for creating and managing news posts and pages. It's essential to appreciate the vast options and capabilities it presents and understand how to utilize them fully. This involves creating a consistent design for an engaging and interactive user interface, handling images appropriately, taking advantage of optional fields like 'Description', managing reader interaction, and navigating through various features and settings. Continuous learning and updating of knowledge is also critical due to its dynamic nature.

Read the full article 10 more things to know about creating SharePoint News

SharePoint Online - Essential Tips for Creating SharePoint News: Top 10 Guide

Learn about 10 more things to know about creating SharePoint News

Creating quality news posts in SharePoint Online can greatly enhance communication and information dissemination in an organization. To elevate your skills in this area, a few notable training courses stand out. These involve understanding the interface of SharePoint, web parts, columns, fonts, and colors among others.

An example might be the course on 'Designing and Managing SharePoint Online', which covers the fundamentals and also dives deeper into creating meaningful and impactful news posts. Moreover, if you have a knack for design, consider taking a course on 'Introduction to Graphic Design for SharePoint News posts'. This will grant insight into how to properly decorate your news posts and make them visually appealing.

Next, understanding the importance of creating consistency across your posts is crucial. Crafting design guidelines for news publishers ensures uniformity across the board and makes your news posts easily recognizable and professional. Additionally, the course, 'Creating Consistent SharePoint Online News Posts', offers a comprehensive guide to establishing these standards.

SharePoint content isn't complete without the use of images. Different methods of introducing images into your SharePoint news include utilizing web search, upload, stock images, or organizational assets. Each option has its strengths and understanding when to utilize each enhances your posts' richness and appeal. A befitting training course in this area would be 'Managing Images in SharePoint Online News and Pages'.

Dealing with image troubleshooting also forms an essential part of SharePoint News posts. It's not uncommon to encounter issues like image no-show due to permission issues, image deletion, or problems with the template used. Therefore, consider a course on 'Troubleshooting Images for SharePoint News Posts' to arm yourself with the required knowledge to handle such issues.

Additionally, understanding how your news posts look on Yammer, a team collaboration tool integrated with SharePoint, is vital. The course 'Integrating SharePoint News Posts with Yammer' can be particularly beneficial.

Meanwhile, using the description field in your SharePoint Online news post comes with its unique advantages. This could be for creating a post summary or hiding keywords that appear in search results. Thus, 'Leveraging the Description Field in SharePoint Online News and Pages' can give you a leg up in the SharePoint world.

The publication date is another important feature of SharePoint Online news posts. It is not always visible by default but getting a training course that focuses on ‘Managing Publication Dates in SharePoint Online’ can be of great help.

In SharePoint online news, readers can interact through likes and comments. Managing these interactions, and understanding notifications, can be a tricky area. So, do consider enrolling in 'Effectively Managing Comments and Likes on SharePoint News and Pages'.

There exist circumstances where you might need to view more items or to create a newsletter with an archive of news items ('See All' link). Knowing when this link is hidden and how to make it visible can enhance convenience in managing SharePoint Online news.

In conclusion, with these training courses, anyone interested in creating SharePoint Online News posts can have a comprehensive understanding of all they need to know in this field.

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