Implement Tenant Hygiene with CoE Starter Kit

Examining the Center of Excellence (CoE) Starter Kit for Tenant Hygiene

As the natural growth of the Microsoft Power Platform might occasionally interfere with a company's established strategies, maintaining tenant hygiene can be challenging for the Center of Excellence (CoE) teams. These teams might struggle with comprehending the purpose and utilization of the diverse apps, environments, cloud flows, and bots in use. To tackle this issue, strategies and best practices for administration and governance are presented, alongside abstraction of available tools in the CoE Starter Kit.

For better management of existing power platform environments, The CoE Starter Kit’s UI dashboard is quite valuable. It contains an Environment Overview page which can help users understand the number of apps and flows created in each environment, and who created them. Using these tools, CoE teams can optimize the current Power Platform solutions, thereby promoting a secure and compliant working environment.

For more information about optimizing your solutions, please refer to this link.

Moreover, implementing controls and protocols that restrain who can create new environments is stated as a key best practice. The CoE Starter Kit includes a blueprint for an environment and Data Loss Prevention (DLP) request management process that ensures future environment and DLP requests are managed effectively.

Every tenant in Power Platform has a default environment. Though it can't be deleted, it can be renamed to articulate its intended purpose. This process may involve identifying business value, risk of existing apps and flows, and unused apps and flows to help determine solutions that need to be moved to production environments, or necessitate higher levels of support.

Managing apps and cloud flows is a fundamental part of managing Power Platform environments. It is crucial to identify the apps and cloud flows frequently used within your organization to ensure compliance with your policies. The Power BI dashboard and the inactivity notifications in the CoE Starter Kit are designed to provide insights and enhance compliance within the organization.

The CoE Starter Kit's Compliance Process

The process of evaluating the risk exposure of apps and cloud flows is crucial in efficiently managing the Power Platform. A component of the CoE Starter Kit dubbed 'Admin Compliance Detail Request' is a cloud flow that checks apps and bots for compliance against a set threshold, thus promoting a secure and efficient utilization of the Power Platform.

The process of managing compliance and inactivity notifications plays a vital role in controlling future apps and cloud flows. Furthermore, orphaned resources, left behind when an employee leaves the organization, can present a security risk if not properly managed. Thus, the CoE Starter Kit includes a mechanism to identify and manage these orphaned resources, thereby ensuring a secure environment.

The ultimate goal for most organizations is to drive adoption and encourage the construction of successful apps. The CoE Starter Kit's Power BI dashboard is an instrumental tool in identifying these success stories and promoting community collaboration. By offering comprehensive views of usage patterns, user counts, and other relevant data, this tool encourages the development of best practices for Power Platform utilization and fosters greater cross-collaboration in the organization's community.

In conclusion, the CoE Starter Kit is an effective toolkit that can streamline the process of establishing tenant hygiene in Power Platform environments. With its ability to monitor existing environments, control the creation of new ones, and manage compliance protocols, it greatly enhances the visibility and optimization of Power Platform solutions.

Read the full article Implementing Tenant Hygiene Using the CoE Starter Kit: A Guide

Learn about Implementing Tenant Hygiene Using the CoE Starter Kit: A Guide

Microsoft offers an expansive suite of tools to manage your organization's operations. One such toolkit is the Center of Excellence (CoE) Starter Kit. This blog post unravels how to streamline tenant hygiene with the CoE Starter Kit, simplify the management of Power Platform environments, and adopt the best practices for managing apps and flows.

Last updated in early February 2023, this article sheds light on common challenges faced when using Microsoft Power Platform. It proposes the use of the CoE Starter Kit and its built-in tools to overcome these obstacles and optimize Power Platform solutions efficiently.

There's an element of visibility that the Starter Kit introduces. It helps you gain insight into the unknown environments within your tenant's Power Platform, crucial for governed adoption. It includes the Power BI dashboard and Developer Compliance Center to manage and optimize environments.

• The Power BI dashboard provides a summary of existing environments.
• The Compliance Center helps in establishing control over diverse settings..

Microsoft Power Platform advocates implementing controls and processes to regulate the creation of new environments and predict future requests. The Starter Kit comes with a reference example for managing future environment and DLP requests.

Every Power Platform tenant has a default environment where natural growth occurs. Here, you'll need to identify the business value and risk of existing apps and flows. This process allows you to effectively manage the default environment. You might also want to fence off non-compliant apps and create a process for cleaning orphaned resources.

Managing Dataverse for Teams environments is another key focus area. This platform allows the creation of custom apps and bots within Microsoft Teams. There are processes within the CoE Starter Kit to capture business reasons for Dataverse environments. Plus, it's great to adopt a strategy of daily checks to ensure compliance and alignment with the organization’s rules.

Moving forward, securing your settings becomes crucial amidst a myriad of available connectors. Establish a DLP policy to control connector availability. Utilize the DLP editor tool when amending or setting up new DLP policies to visualize the effect of changes.

For administering apps and cloud flows, understanding which are heavily used within your organization ensures their compliance with organizational policies. Tools provided through the CoE Starter Kit, like the Power BI dashboard, can assist with this. Another feature, the inactivity notification process, detects inactive apps and seeks confirmation of their necessity.

In terms of compliance, it is essential to assess the risk exposure of apps and cloud flows. The CoE Starter Kit includes tools that can track compliance information and help identify high-risk apps.

Another important aspect is managing apps and cloud flows when an owner leaves the organization. This is achieved with a daily cleanup process in the CoE Starter Kit for orphaned resources.

Finally, communicating governance to your makers is crucial for managing the Power Platform effectively. Governance policies ensure the security and compliance of solutions and must be clearly explained to makers. Here, strategies for clear communication, accessibility, training, and open conversation play a significant role.

In addition, the Power Platform Administration tool is designed to guide and give best practices for managing the platform. It covers several aspects of administration, including environments, security, DLP, and reporting.

The comprehensive guide of the CoE Starter Kit aids organizations to effectively and efficiently manage and govern their Power Platform operations.

• Defining environment strategy can be learned more here.
• Communicating Power Platform governance can be learned more here.
• Learn more about CoE Starter Kit - Power BI dashboard.
• Learn more about CoE Starter Kit - Compliance and adoption dashboard.
• Learn more about CoE Starter Kit - DLP editor impact analysis.
• Learn more about CoE Starter Kit - Compliance and Adoption dashboard.

More links on about Implementing Tenant Hygiene Using the CoE Starter Kit: A Guide

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Feb 8, 2023 — The CoE Starter Kit contains many useful components to help you establish tenant hygiene.

Implementing Tenant Hygiene Using the CoE Starter Kit

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