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5 Tips to keep your OneDrive lean
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Apr 16, 2023 6:30 PM

5 Tips to keep your OneDrive lean

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Microsoft365 may be introducing all kinds of shiny new functionality, your good old OneDrive is as important as ever.

Microsoft365 may be introducing all kinds of shiny new functionality, your good old OneDrive is as important as ever. More and more information is being stored on OneDrive automatically and by default, so it may grow even without you consciously adding and uploading Word, Excel and PowerPoint files.

This could be an issue especially for users with an F3-license as they have only 2 GB of storage space at their disposal. Their OneDrive may get full quickly and that is rather a nuisance.

But also the 1 or 5 TB of E-licensed users will fill quickly if they have a long

career in this organization and never a clean-up moment.

1. Understand what is “private” and what is “shared” (and what is in between)

2. Understand what is stored on your OneDrive

3. Understand the new Syncing

4. Understand what happens when you leave

5. Clean up your OneDrive on a regular basis

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5 Tips to keep your OneDrive lean – Ellen’s Digital Workplace

5 more imported tips

  1. Regularly delete documents that are no longer needed: Regularly review the contents of your OneDrive and delete any documents that are no longer needed. This will help keep your OneDrive lean and free up space.
  1. Archive your files: If you have files that you no longer need right now, but may need in the future, consider archiving them. This will help keep your OneDrive lean but allow you to access the files when you need them.
  1. Share files: If you have multiple files that need to be shared with other people, consider using OneDrive’s sharing feature. This will help keep your OneDrive lean and make it easier to collaborate with others.
  1. Use cloud storage: Consider using cloud storage to store large files that you don’t need to access immediately. This will help keep your OneDrive lean and free up space.
  1. Backup your files: Make sure you backup your files to an external hard drive or other storage device. This will help keep your OneDrive lean and provide a backup in case something goes wrong.

1 - Utilize Office Online to handle Office documents from within OneDrive. You can improve teamwork by co-authoring in Word, Excel or PowerPoint. This allows ...

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