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Guide to Setting Up Perfect Audio for Teams Conference
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Oct 19, 2022 5:09 PM

Guide to Setting Up Perfect Audio for Teams Conference

by HubSite 365 about Chris Hoard [MVP]

Partner Edu Lead @vuzioncloud | 2 x MCT Regional Lead | 3 x MAS MVP | QTS. Posts are my own.

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Uncover the secrets of setting up the perfect audio for Teams Conference with this comprehensive guide from a Microsoft expert.

Setting Up an Ideal Audio Environment in Microsoft Teams

This summary is based on a comprehensive guide by Chris Hoard on setting up perfect audio conferencing using Microsoft Teams. The process requires Teams Service Administrator or Global Administrator Permissions and Teams Licence within Microsoft 365 Licence for testing.

The blog explores the usefulness of audio conferencing and highlights the need to provide users with a cleaner and more accessible meeting invite setup. This includes having local numbers readily available and personalising them to align with the user's business dealings.

The first step involves confirming the user's location in the Microsoft 365 admin center. For instance, we can take a reference user, Diego, located in Italy, to illustrate the use of audio conferencing policies within an organization.

Steps to Follow

  • Check and verify the user's location in Microsoft 365, which should typically inform you what their default Audio Conference Toll number should be.
  • Log into Microsoft 365 using admin credentials, select the user location and save changes.
  • Once the location is confirmed, ensure the user has the right default conference number for Italy and not the UK (tenant location). On the Teams Admin Centre, you can make necessary changes.
  • Upon updating the location, users can order dedicated AC Toll numbers for different business locations. These dedicated numbers are added to the bridge for use in our audio conferencing policy. Use the Teams Admin Center to add the numbers.
  • Upon having all the numbers, one can now start configuring the audio conferencing policy. A custom policy for Diego is created including toll numbers for his regular business locations.
  • The user can now book a meeting and see the updated AC numbers on the invite. This update may take a few hours to reflect.

More about the topic

Microsoft Teams is a powerful tool for businesses, enabling seamless communication and collaboration. One underutilized aspect of Teams is its audio conferencing capabilities. Audio conferencing is a convenient way to connect with team members especially when internet connectivity is limited or unreliable.

In addition to video calls, audio conferencing enhances the focus on live discussions without the distraction of video feeds. Moreover, Microsoft Teams allows for the customization and personalization of many features, including converting the default toll number of the meeting invite to one that's locally accessible, ensuring effective communication and collaboration.

Furthermore, organizations using Microsoft Teams can create dedicated audio conferencing policies for users, ensuring a more personalized and streamlined communication setup. This not only enhances the professional demeanor of the communication but also simplifies and fast-tracks the process of getting into calls by providing local dial-in numbers.

Read the full article Teams Conference - How to setup the perfect audio?

Teams - Guide to Setting Up Perfect Audio for Teams Conference

Learn about Teams Conference - How to setup the perfect audio?

In this article, we learn about audio conferencing using Microsoft Teams. We'll give a step-by-step guide on setting up audio conferencing, which includes checking the user’s location, setting the default audio conference toll number, ordering and configuring dedicated conference toll bridge numbers, configuring an audio conferencing policy, and more.

Before delving into the tutorial, let's understand that audio conferencing is not a redundant technology. On the contrary, it's quite useful and effective when internet connectivity is limited. They can offer better call quality as they only use audio and not video data. Additionally, some people prefer to listen and concentrate on what others are saying during a meeting without necessarily viewing their video streams.

Microsoft Teams comes with new features in audio conferencing, such as the audio conferencing policy, to make this process even more seamless. This feature does not affect the user settings or bridge settings but rather focuses on managing audio conferencing toll and toll-free numbers displayed in meeting invites. This means you can customize and personalize the dial-ins for the meeting invite, making the process more accessible for users.

  • Prerequisites to access the Teams service are Administrator or Global Administrator PermissionsTeams Licence (Within Microsoft 365 Licence).
  • The user’s location needs to be confirmed first. This usually informs you what the default Audio Conference Toll number should be.
  • Next, set the default conference number for the user. For instance, if the user is based in Italy, his default conference toll number should be Italy's.
  • Order and configure dedicated audio conferencing bridge numbers that are country and location-specific.
  • Configure an audio conferencing policy and ensure it's applied correctly.

We also have the PowerShell web-based task automation and configuration management framework. With PowerShell, you can automate and speed up the process of creating and managing audio conferencing policies in Teams. It uses cmdlets like Get-CsTeamsAudioConferencingPolicy, New-CsTeamsAudioConferencingPolicy, Grant, and Remove to help in managing audio conferencing on Teams.

As you journey on to effectively use audio conferencing via Teams, remember individual businesses need to adapt these policies and practices to suit their situations and requirements best.

More links on about Teams Conference - How to setup the perfect audio?

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