Effective Collaborative Meeting Notes in Microsoft Teams

Now in Public preview: Collaborative meeting notes in Teams meetings. We're excited to share that Microsoft Teams Public Preview users can now use collaborative meeting notes. Microsoft Teams is dedicated to offering features that make meetings more efficient. With Collaborative notes, meeting attendees can work together to create agendas, take notes, and generate action items.

Microsoft Teams has introduced a public preview of Collaborative meeting notes, a feature that enables meeting attendees to jointly create agendas, take notes, and generate action items. This feature uses Loop components to facilitate real-time collaboration on a chat message in Microsoft Teams. Notes and tasks are automatically synchronized across devices and with other Microsoft tools like To Do and Planner. 

Users can schedule a meeting, add a recurring agenda, and then work on meeting notes during the meeting. If assigned a task, the user will receive an email notification and the task will automatically sync with Planner and To Do. The notes can be viewed across Microsoft 365 applications like Teams chats and Outlook, and are planned to be integrated with OneNote in the future.
However, the feature has some limitations.

External and guest participants cannot access meeting notes before or during the meeting, and users may encounter errors when joining large meetings or attending multiple task-inclusive meetings. Collaborative notes currently can't be used for channel meetings, Meet Now meetings, and 1:1 calls, and mobile clients are not supported yet.
The feature is available to members of the Teams Public Preview using the Windows, macOS, or web (Edge, Chrome) Teams client. IT admins need to set an update policy that turns on Show preview features to enable the Teams client for the Public Preview.

Discover the Benefits of Collaborative Meeting Notes in Teams Meetings

Collaborative meeting notes in Microsoft Teams provide an innovative way to enhance productivity and communication during meetings. Attendees can work together to create agendas, document discussions, and assign action items. By syncing notes and tasks across devices and integrating with To Do and Planner, collaborative meeting notes streamline workflows and ensure that everyone is on the same page. Try out this new feature in Microsoft Teams Public Preview for a more efficient meeting experience.

Read the full article Now in Public preview: Collaborative meeting notes in Teams meetings

Learn about Now in Public preview: Collaborative meeting notes in Teams meetings

Microsoft Teams is introducing a new collaboration feature called Collaborative Meeting Notes, which allows meeting attendees to work together to create agendas, take notes, and generate action items. This feature is available to Microsoft Teams Public Preview users. The Collaborative Notes Loop component allows users to collaborate inside a chat message in Microsoft Teams, and notes are synchronized across all devices. Tasks assigned using Collaborative Notes are automatically synchronized with To Do and Planner, providing an efficient way to manage tasks and streamline workflows. To add a recurring, standing agenda to all meeting instances while scheduling in Teams, click the Add an Agenda everyone can edit button at the bottom of the form.

To get started with Collaborative Meeting Notes, users should first schedule a meeting from Teams and include an agenda. During the meeting, participants can use the Collaborative Notes Loop component to collaborate with each other. Everyone's contributions will be synchronized across all devices, making it easy to review and update information from anywhere. When tasks are assigned using Collaborative Notes, they will automatically be synchronized with To Do and Planner. This allows users to efficiently manage tasks and streamline workflows.

Collaborative Meeting Notes in Microsoft Teams is a powerful new feature that helps make meetings more efficient and collaborative. With this feature, attendees can easily create agendas, take notes, and generate action items. Tasks assigned using Collaborative Notes are automatically synchronized with To Do and Planner, providing an efficient way to manage tasks and streamline workflows. To get started, users should schedule a meeting from Teams and include an agenda, then use the Collaborative Notes Loop component to collaborate with each other during the meeting.

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Keywords

Microsoft Teams, Collaborative Notes, Loop Components, Meeting Scheduling, Agenda, To Do, Planner